Job Description

About

We are a premium business center offering flexible offices, private suites, meeting rooms, and collaborative workspaces for startups, SMEs, and corporates. Built around hospitality-level services, we deliver a seamless, high-quality environment that enables businesses to operate efficiently and grow with confidence.

Role Overview

The Facility Coordinator is responsible for the overall maintenance, safety, technical functionality, and operational readiness of the business center. This role ensures that all building systems, facilities, and IT-related services operate reliably and in line with Haibu Space's quality standards. The Facility Coordinator works closely with the Facility Manager, operations, community teams, and external vendors to maintain a best-in-class business center environment.

Key Responsibilities

Facilities & Building Operations

Oversee daily facility operations across offices, meeting rooms, common areas, and back-of-house areas Ensure proper functioning of HVAC, electrical, plumbing, lighting, and fire & life safety systems Conduct regular inspections and preventative maintenance programs Respond promptly to maintenance issues and coordinate corrective actions

IT & Technical Support

Provide first-line IT support (basic troubleshooting) for members and internal teams Support Wi-Fi, internet connectivity, network access, printers and meeting room technology Coordinate with external IT service providers for escalated issues Assist with IT setup and technical onboarding for new members Monitor shared IT infrastructure uptime and performance

Vendor & Contractor Management

Manage maintenance, IT, cleaning, security, and specialist contractors Supervise fit-outs, cabling works, IT installations, and minor renovations Ensure contractors comply with safety, timelines, and quality standards Support procurement, contract reviews, and cost control

Health, Safety & Compliance

Ensure compliance with UAE Civil Defense, municipality, and HSE regulations Maintain fire safety systems, emergency procedures, and evacuation plans Conduct safety inspections, audits, and risk assessments Maintain all regulatory and compliance documentation

Space & Asset Management

Manage facility and IT assets, equipment, and inventories Coordinate office reconfigurations, moves, and technical setups Track warranties, licenses, and maintenance schedules Support office handovers and readiness for new members

Budgeting & Reporting

Assist in preparing and managing facilities and IT-related budgets Monitor operating costs and identify efficiency opportunities Prepare maintenance, incident, and system performance reports

Collaboration & Support

Work closely with Community and Operations teams to minimize member disruption Support emergency response, business continuity, and system recovery Assist with new site openings and expansions

Requirements & Qualifications

Bachelor's degree or diploma in Facilities Management, Engineering, IT, or related field 5+ years' experience in facilities or technical operations (business centers, commercial offices, hotels, or mixed-use assets preferred) Strong knowledge of MEP systems and basic IT/network infrastructure Experience coordinating facilities and IT vendors Familiarity with UAE regulatory and compliance standards Proficiency in MS Office; FM or IT service management systems are an advantage Ability to join immediately or on short notice is essential UAE experience is a MUST. Must be currently available in the UAE for a face to face interview.

What We Offer

A premium, design-focused business center environment A key operational role within a growing brand Exposure to diverse corporate and entrepreneurial clients Competitive salary and benefits
Job Types: Full-time, Permanent