Job Description

We are seeking a motivated and detail-oriented Real Estate Administrative Assistant to join our dynamic team in Dubai. This role is ideal for candidates with strong organizational skills, solid real estate administrative experience, and a desire to grow within the industry.

Key Responsibilities:

Provide administrative support including handling phone calls, emails, calendar management, and appointment scheduling Prepare, review, and manage various documents such as contracts, agreements, and property listings (Property Finder, Dubizzle, Bayut) Apply for and manage Trakheesi permits; ensure compliance with RERA regulations Prepare Tenancy Contracts, Form A, B, I, and F as required Generate tax invoices for commission and follow up on payments Assist in WPS payroll processing for agents and staff Accurately prepare and file VAT returns with the Federal Tax Authority (FTA) Update and manage property listings on MLS and other marketing platforms Coordinate transaction timelines and ensure timely task completion Track and follow up on commissions to ensure timely payments Maintain organized digital and physical filing systems for transactions and compliance Communicate professionally with clients, agents, and vendors Updating Excel and Google Sheets Making cold calls to landlords, tenants, and investors to generate leads (training provided)
Requirements:

Minimum 2 years of experience in a real estate administrative role (Dubai experience preferred) Experience in AML/CFT and compliance officer. Strong knowledge of RERA, Trakheesi, VAT filing, and WPS processing Experience in property management, commission tracking, and tax invoicing Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems Excellent written and verbal communication skills in English High attention to detail with a proactive, problem-solving attitude Willingness to work flexible hours, including weekends and handle urgent requests
Benefits:

Visa provided after 2-month probation period Opportunity to grow within a prestigious real estate firm Full training provided on property listing platforms and internal systems Professional development and career advancement opportunities Performance-based bonuses and development opportunities
Job Type: Full-time

Salary: Up to AED 3,500 per month

Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month