Job Description

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Our client, a prominent automotive company based in Dubai, is seeking a dedicated and experienced Executive Secretary to provide comprehensive administrative support to the Chairman. The ideal candidate will be proactive, organized, and capable of handling a wide range of administrative duties with utmost professionalism and confidentiality. Your duties and responsibilities would include but not limited to:

• Provide high-level administrative support to the Chairman, managing calendars, appointments, and travel arrangements.

• Coordinate and organize meetings, conferences, and corporate events, including logistics, agendas, and minutes.

• Handle confidential and sensitive information with discretion and integrity.

• Prepare correspondence, presentations, and reports as required.

• Conduct research and compile data to support decision-making processes.

• Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.

• Manage expense reports and reimbursements efficiently.

• Maintain office efficiency by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.

• Handle ad-hoc projects and tasks as assigned.

Requirements
To be considered, you need to meet the following requirements:

• 10 years experience as an Executive secretary or similar administrative role, preferably supporting C-level executives.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong verbal and written communication skills in English.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to work effectively under pressure and maintain a high level of professionalism and confidentiality.

• Bachelor's degree in Business Administration, Management, or relevant field is preferred.

• Experience in the automotive industry or a related field is a plus.

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