Executive Purchasing Management

Dubai, United Arab Emirates

Job Description

Job description
Job Role: Executive - Purchasing Management
Job Location: Dubai, UAE
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Key Responsibilities
1. Purchasing & Procurement Management

  • Source, evaluate, and negotiate with suppliers for logistics-related goods and services (vehicles, courier materials, IT equipment, uniforms, warehouse tools, etc.).
  • Prepare purchase requests, orders, and service contracts in compliance with company procurement policies.
  • Ensure timely procurement to support logistics operations, hub facilities, and branch offices.
  • Monitor inventory levels of office and operational supplies; coordinate replenishment as needed.
  • Work closely with operations, fleet, and IT departments to understand and fulfill purchasing requirements.
  • Identify opportunities for cost reduction and vendor performance improvement.
2. Vendor & Contract Management
  • Maintain relationships with approved vendors, service providers, and maintenance contractors.
  • Negotiate annual rate agreements, contracts, and service-level terms with vendors (e.g., fuel suppliers, transport service providers, equipment maintenance).
  • Maintain a comprehensive vendor contract register, including start dates, expiry dates, renewal reminders, and key terms.
  • Track contract expiry dates proactively and coordinate with relevant departments for timely renewals or re-tendering.
  • Evaluate supplier performance on quality, pricing, delivery, and reliability.
  • Ensure all vendor contracts and renewals comply with corporate and legal standards.
3. Administration & Facilities Management
  • Oversee administrative functions such as facility upkeep, office services, and branch maintenance.
  • Manage procurement and renewal of office leases, utilities, and maintenance services.
  • Support logistics hubs and stations with administrative requirements (furniture, equipment, stationery, etc.).
  • Coordinate employee travel bookings, accommodations, and logistics for company events.
  • Maintain administrative budgets and track expenses.
4. Compliance & Reporting
  • Ensure purchasing and contracting activities comply with company policies and government regulations.
  • Maintain accurate purchasing records, vendor documentation, and contract files for audit readiness.
  • Prepare periodic reports on procurement performance, cost analysis, vendor utilization, and contract renewal status.
  • Support internal and external audit requirements related to procurement and admin functions.
5. Coordination & Communication
  • Collaborate with internal departments (Operations, Finance, HR, IT, Fleet, etc.) to address purchasing and administrative needs.
  • Act as the point of contact for procurement and admin-related queries from branches and vendors.
  • Communicate effectively with management to provide updates on purchasing activities, budget performance, and vendor contract renewals.
Skills and Requirements
  • Several years of experience in purchasing/procurement (often 2-4 years), ideally in a logistics/transport/service environment.
  • Good negotiation, supplier management, and stakeholder management skills.
  • Comfortable with data, Excel, and perhaps ERP systems (purchase module) -- to track spend, generate reports.
  • Strong organisational, detail-oriented, and ability to work under deadline pressures (in a logistics environment, things can move fast).
  • Understanding of inventory/stocks, delivery timelines, and supplier lead-times.
  • Integrity, ensuring compliance with procurement policy & audit readiness.
To know more about the role and apply, kindly send us your updated resume to

Skills Required

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Job Detail

  • Job Id
    JD2144661
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Dubai, United Arab Emirates
  • Education
    Not mentioned