Job Description

Roles and Responsibilities:

Executive Support:

Provide high-level administrative and executive support to the Managing Director (MD).

Management Information System (MIS) & Reporting:

Prepare, maintain, and analyze weekly, monthly, and quarterly MIS reports for management review. Collect data from various departments and ensure accuracy in all financial and operational reports. Present insights and summaries highlighting key performance indicators (KPIs), variances, and trends. Support the MD in decision-making by providing accurate, concise, and well-structured information.

Financial Coordination:

Assist in preparing financial statements, budgets, forecasts, and expense reports. Track departmental and project expenditures, ensuring compliance with approved budgets. Liaise with the accounts and finance team to ensure timely reporting, reconciliation, and documentation. Maintain records of vendor payments, invoices, and approvals for MD's review.

Administrative & Office Management:

Manage correspondence, internal communication, and documentation flow between the MD's office and other departments. Organize and maintain an efficient filing system for business and financial documents. Support event coordination, board meetings, and external business engagements. Monitor project timelines and ensure deadlines are met as per the MD's directives.

Communication & Coordination:

Serve as the primary point of contact between the MD and internal/external stakeholders. Draft professional emails, reports, and presentations on behalf of the MD. Maintain confidentiality and handle sensitive information with integrity. Manage the MD's calendar, schedule meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and ensure follow-up on action points. Handle confidential documents, correspondence, and communication with professionalism and discretion. Coordinate with department heads to ensure timely submission of reports, presentations, and updates for management review.
Job Type: Full-time

Pay: AED7,000.00 - AED8,500.00 per month