Executive Assistant To Managing Director
Dubai, United Arab Emirates
Job Description
Reporting directly to the Board of Directors, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities and handle confidential matters with discretion. Responsibilities:
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Sustain a daily calendar of meetings and events.
- Supporting the management members on all aspects of daily administration, including diary management, scheduling internal and external meetings, conference calls and other necessary arrangements.
- Responsible for organizing travel and logistics including flights, visa requirements, hotel accommodation, meeting schedules while travelling and ensuring compliance of all travel related documents and procedures
- Monitor and respond to all internal and external communications effectively.
- Open, sort and distribute incoming correspondence, faxes, emails, and other communication \xe2\x80\x93 distribute as applicable
- Secretarial support for meetings as and when required, including drafting and circulating meeting agendas, communicating meeting reminders, amongst other tasks
- Maintain proper physical and digital filing of correspondence and documents
- Track and proactively follow-up on requests until proper completion
- Maintaining professionalism and strict confidentiality with all materials and exercise discretion
- Effectively communicating of driver schedules and other related task to ensure proper completion of both professional and personal tasks for all management members
- Reminding the management members of important tasks and deadlines and of any other personal commitments
- Should be flexible with work timings and able to manage schedule for self in line with the schedule of the management members
- Bachelor\xe2\x80\x99s Degree from an accredited university
- 02 to 04 years of experience of supporting multiple senior stakeholders as an Executive Assistant.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Fluent English is essential
- Exceptional interpersonal skills.
- Ability to multitask and efficient coordination between personal and professional tasks
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Job Detail
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Job IdJD1514129
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned