Job Description

General Summary or Job Objective:

The EA will play a critical role in ensuring the CEO's time is effectively managed, internal and external communications are professional and timely, and strategic priorities are executed efficiently. This role requires a high level of discretion, exceptional organizational skills, and the ability to operate in a fast-paced, dynamic environment.

Essential Functions

Manage the CEO's calendar, appointments, meetings, and travel arrangements Manage travel and logistics for business trips, including booking travel, preparing itineraries. Serve as a gatekeeper and primary point of contact for internal and external communications on behalf of the CEO. Prepare, edit, and format reports, presentations, correspondence, and meeting materials. Overseeing general office and administrative processes for the CEO's office. Coordinate and follow up on key projects, board meetings, and leadership team initiatives. Ensure the CEO is well-prepared for meetings, including compiling background materials, agendas, and briefing documents. Manage confidential information with the highest level of professionalism and integrity. Liaise with senior executives, clients, board members, and other stakeholders. Anticipate the needs of the CEO and act proactively to support business priorities.

Qualifications and Experience

Bachelor's degree or equivalent experience; advanced degree or certifications are a plus.5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Excellent written and verbal communication skills in both English and Arabic. Ability to handle sensitive information with discretion and confidentiality. Comfortable in a fast-moving, high-pressure environment with rapidly changing priorities. Proactive mindset with a high level of emotional intelligence and professionalism.

To apply send your CV to hr@index.ae