Job Requisition ID: 158667

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world\'s most admired and innovative brands. Al-Futtaim Group\'s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

Providing executive, administrative and clerical support to high-level management. This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information and compiling diverse reports for management.

What you will do:

Responsible for:

• Efficiently manage the Asset Management Director\'s calendar, prioritizing tasks and appointments.
• Coordinate meeting logistics, prepare materials, and ensure the Director\'s readiness.
• Act as the main point of contact for the Director, fostering positive relationships with internal and external contacts.
• Draft various documents, including correspondence, reports, and presentations.
• Facilitate travel arrangements, ensuring compliance with company travel policies and handling expense reimbursements.
• Oversee the upkeep of the Director\'s office, managing supplies and equipment.
• Establish and maintain office systems, including data management, filing, and document circulation.
• Conduct research and compile data for decision-making processes.
• Assist in managing and coordinating projects led by the Asset Management Director.

Job Context:

This position operates within the context of confidentiality, diplomacy and judgement. Guiding principles will be found in the published policies and procedures as well as past precedent. However, the ability to operate within indistinct parameters is also important.

Required Skills to be successful:

Job-Specific Skills:

Excellent oral communication skills, including an ability to provide effective and appropriate advice and information to a variety of people and to use discretion with confidential information.

Excellent written communication skills including the ability to compile and prepare reports, presentations, submissions and other documents.

Excellent organisational and administrative skills, including an ability to meet deadlines and manage a varied workload in a busy environment.

Proficient in Microsoft Office suites i.e. MS Word, Excel & PowerPoint

Behavioural Competencies :

Communication

Professional knowledge

Initiative

Teamwork

Attention to detail

What equips you for the role:

Minimum Qualifications and Knowledge:

Minimum secondary level of education. Degree qualification preferred.

Minimum Experience:

5-8 years of experience in administration or secretarial role, with at least 2-3 years experience in the capacity of Personal Assistant or Executive Secretary for a Management level position in a large-sized organisation.

About Al-Futtaim Malls
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper\'s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall\'s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/

Al-Futtaim