Executive Assistant Property Ame
Dubai, United Arab Emirates
Job Description
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Job : Property & Corporate Real Estate
Primary Location : Africa & Middle East-United Arab Emirates-Dubai
Schedule : Full-time
Employee Status : Permanent
Posting Date : 22/Aug/2023, 7:26:44 AM
Unposting Date : 29/Aug/2023, 5:59:00 PM
JOB SUMMARY
JOB SUMMARY
- Seeking a dedicated and detail-oriented individual to join our team as an Executive Assistant. In this role, you will provide administrative support and assist in various aspects of property management operations to the Regional Head of Property, AME. The ideal candidate should have strong organizational skills and pay particular attention to detail.
- Awareness and understanding of the Property strategy and provide ample support where required as appropriate to the role
- Meeting/Event management
- Prepare and coordinates meetings including publishing agenda and recording minutes/actions accurately
- Where required, pre-book meeting facilities (rooms or communication software such as video or audio-conferencing facilities)
- If participants include external parties for physical meeting appointments, ensure there is a local support to meet-and-greet visitors and abide by local protocols
- Actively participate in all staff engagement activities organised by team members and assist in coordinating activities to make an event successful
- Mailbox/Calendar management
- Actively manage service recipient\xe2\x80\x99s mailbox including and not limited to drafting responses on behalf, scheduling appointments, setting reminders, arranging travel, and expenses
- Manage any appointment/scheduling conflicts in the best possible ways
- Work closely with stakeholders and ensure that all meetings/appointment details are updated in the service recipient\xe2\x80\x99s calendar, accurately and timely
- Mark leaves, working from home, public holidays as per locations and travel itineraries on the calendar, where appropriate
- Travel & Expenses management
- Plan itinerary appropriately to ensure sufficient buffer for touch-down and departure for traveller
- Always choose the Bank\xe2\x80\x99s or Company\xe2\x80\x99s preferred airlines, rails, hotels and transfer options
- Ensure travel-related documents are prepared ahead (including VISA/immigration requirements, etc)
- Be available to support anytime during travel to assist in last minute requests, if any
- Check for traveller\xe2\x80\x99s preferences (such as room type, bed type, smoking/non-smoking needs, dietary restrictions, allergies, etc) and make necessary arrangements accordingly
- Prior to travel, ensure detailed agenda is provided to traveller, including landmarks, contact persons and references ahead of traveller\xe2\x80\x99s itinerary.
- Review and validate any travel and expenses claims submitted for approval
- Collect all relevant receipts from service recipients or requester
- Check bills are as per the Group\xe2\x80\x99s Travel & Expenses or related financial guidelines
- Scan and file all records in softcopy, whilst ensuring details of expenses are recorded in order
- Enter details in the system with correct code and descriptions; submit for approval and follow-up till completion (approval), providing clarifications as required to claims approver (or approver\xe2\x80\x99s delegate)
- Proactively guide service recipients or requester about limits as per Bank\xe2\x80\x99s travel and expense policies, before expenses are incurred
- Ensure adherence to budget plans, as required
- Work closely with Talent Acquisition (TA) to coordinate arrangements \xe2\x80\x93 raise job requisition (JR), compile resumes, arrange interviews with preferred candidates.
- Coordinate with the MENA Operational Risk lead in managing risk related issues in UAE
- Ensure strict adherence to the Regional T&E Budget, Identify, manage and monitor risks
- Display exemplary conduct and live by the Group\xe2\x80\x99s Values and Code of Conduct.
- Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
- Lead to achieve the outcomes set out in the Bank\xe2\x80\x99s Conduct Principles
- Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
- Regional Head of Property, AME
- Embed Here for good and Group\xe2\x80\x99s brand and values in Property AME. Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.
- Degree level education or equivalent
- Prior experience as an Executive Assistant, Personal Secretary Administrative Assistant preferred.
- Knowledge and experience in relevant risk, control and governance functions would be an advantage
- Proficient in Microsoft Office applications, including Outlook (eMail), Word, EXCEL, Powerpoint, Chrome, SharePoint, etc
- Business correspondence skills with excellent proficiency of English \xe2\x80\x93 written and spoken
- Typing and/or short-hand \xe2\x80\x93 reasonable typing speed to record dictation; with excellent accuracy to produce well document and accurate set of meeting minutes
- Administration
- Diary management
- Stakeholder management
- Event and Property Management
About Standard Chartered We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:
- Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
- Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
- Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
- Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
- Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
- Flexible working options based around home and office locations, with flexible working patterns
- Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
- A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
- Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
- Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.
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Job Detail
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Job IdJD1574662
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned