Job Description

Engineering Coordinator
Application Deadline: 31 December 2025
Department: Engineering
Employment Type: Permanent - Full Time
Location: United Arab Emirates - Dubai
Reporting To: Director of Engineering
Description
Manage the day-to-day coordination and logistics of engineering projects and department. This includes scheduling meetings, preparing reports, organizing technical documentation, monitoring deadlines, and ensuring team adherence to project plans and quality standards.
Key Responsibilities

• Manage sustainability documentation for audit purposes.
• Oversee documents preparation and presentation related to sustainability.
• Prepare and implement energy saving methods.
• Prepare the monthly sustainability report.
• Manage inventory and payroll.
• P&L Report preparation for engineering
• Develop policies and procedures for sustainability and environmental development
• Manage and maintain documentation for Annual Maintenance Contracts (AMCs).
• Maintain organized files for all third-party reports and certifications.
• Ensure the accurate filing and maintenance of municipality required documents for compliance.
• Facilitate and track preparatory checks related to contracts and maintenance.
• Ensure the uninterrupted flow of information to the Director of Engineering, Assistant Director, supervisors, and all other Engineering Staff Members.
• Perform secretarial work, including taking and transcribing dictation and composing correspondence based on general instructions.
• Screen and route mail and documents, determining which to respond to or which require the Director's immediate attention.
• Organize and maintain departmental files of records, reports, and correspondence for reference and efficient operation.
• Maintain up-to-date management and procedural manuals; interpret new directives, policies, and regulations and inform appropriate personnel of changes.
• Schedule and coordinate arrangements for seminars, conferences, appointments, meetings, and speaking engagements for the Director.
• Attend meetings to take minutes, provide information, and serve as a resource person.
• Interview callers, answer questions concerning departmental activities, and serve as a liaison with administrative personnel and external agencies.
• Effectively communicate with staff in verbal or written form, listen and observe to ensure comprehension, and keep staff well informed.
• Compose letters and statements independently requiring the interpretation and application of departmental policies.
• Inspect all invoices and receiving reports to verify that quantity ordered matches quantity received.
• Review prices, points, and payment terms to ensure agreement with the purchase order and dispose of any discrepancies.
• Maintain interface with vendors to ensure procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price.
• Refer problems involving deliveries or invoices to the buyer for resolution.
• Assist the Director of Engineering in preparing administrative reports and budgets.
• Review reports received for the supervisor, check and compare with source documents, and bring significant items, changes, errors, or omissions to their attention.
• Advise every engineer staff member on work assignments and review work for accuracy and completeness.
• Participate in departmental and hotel problem-solving teams during weekly and monthly core meetings.
• Maintain clean and orderly conditions in the assigned work area.
• Strive to establish a positive, friendly, and disciplined work atmosphere.

Job Requirements

• A minimum of 2 years' experience as a coordinator
• Excel advanced skills
• Should be result & quality driven.
• Ability to handle high volume with attention to detail
• Ability to cope with changing priorities and multiple tasks at the same time.
• Ability to work as part of a team, thrive under pressure in challenging circumstances and come up with proactive, rational solutions.
• Excellent written and verbal communication skills.
• Ability to establish and retain effective working relationships with hotel staff and clients/vendors.
• Ability to identify and delegate tasks effectively.
• Excellent organisational and time management skills.
• Applies a professional, confidential and ethical approach at all times.
• Works in a safe, prudent and organised manner.

About Kempinski
Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.
Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodation, superb cuisine and unrivalled facilities - complemented by impeccable service.
For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility and efficiency. Put simply, they are the first choice for the discerning individual.
In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambience with the international standards of service and luxury that Kempinski guests have come to expect.

Skills Required