Job Description

Department Coordinator (UAE National)
Job Title: Department Coordinator
Nationality: UAE Nationals Only
Department: [e.g., Marketing, HR, Operations - To be specified]
Reports To: Department Head / Manager
Job Purpose:
To provide comprehensive administrative and operational support to a specific department, ensuring efficient workflow and facilitating communication and coordination both within the department and with other teams. This role is key to enhancing departmental productivity.
Key Responsibilities:

• Administrative Support: Provide high-level administrative support to the department head and team members, including scheduling meetings, preparing agendas, and taking minutes.
• Project Coordination: Assist in the coordination of departmental projects, track progress, and ensure deadlines are met. Prepare and distribute project status reports.
• Communication Hub: Serve as a central point of contact for the department, relaying information between team members, other departments, and external stakeholders.
• Documentation & Reporting: Prepare, edit, and format documents, presentations, and reports. Maintain departmental files, records, and databases.
• Meeting & Event Planning: Coordinate logistics for departmental meetings, workshops, and events, including venue booking, catering, and material preparation.
• Process Improvement: Identify opportunities to improve administrative processes and workflows within the department to increase efficiency.
• Budget Support: Assist the department head in tracking expenses, processing invoices, and monitoring the departmental budget.
• Resource Management: Coordinate the procurement of departmental supplies and equipment.

Required Skills and Qualifications:

• Nationality: Must be a UAE National.
• Education: Bachelor's degree in Business Administration, Management, or a field relevant to the department.
• Language: Fluency in Arabic and English (both written and verbal) is essential.
• Experience: 1-2 years of experience in an administrative, coordinator, or executive assistant role is preferred.
• Organizational Skills: Superior organizational and time-management skills with the ability to prioritize multiple tasks seamlessly.
• Communication Skills: Excellent written and verbal communication skills. Ability to draft professional correspondence and reports.
• Problem-Solving: Proactive and resourceful, with strong problem-solving skills and the ability to work independently.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (especially Word, Excel, and PowerPoint). Experience with project management software is a plus.
• Discretion: Ability to handle confidential information with integrity and discretion.

Skills Required