Job Description

The Role

Conference Planning: Develop and execute a comprehensive project plan for the conference, including timelines, tasks, and resource allocation to ensure all aspects of the event are meticulously planned and executed. o Logistics Coordination: Oversee all logistical aspects of the conference, including venue selection, audiovisual requirements, branding & giveaways, catering, transportation, and accommodations, to ensure a seamless and enjoyable experience for attendees. o Marketing and Promotion: Partner with the marketing team to develop and implement promotional strategies to increase conference visibility and attract a diverse audience of scientists, researchers, and students from around the world. o Registration Management: Manage the conference registration process, including developing registration systems, tracking attendee registrations, and providing support to participants with registration inquiries. o On-site Management: Oversee all on-site activities starting from setup to onsite support during the conference, including registration, speaker management, session coordination, and attendee assistance, to ensure a smooth and successful event experience. 6. Budget Management: Oversee the conference budget, including forecasting expenses, tracking costs, and ensuring financial objectives are met. Collaborate with finance and accounting teams to manage payments, invoices, and financial reporting throughout the conference planning and execution process. o Post-Conference Evaluation: Conduct post-conference evaluations to assess attendee satisfaction, gather feedback from participants and stakeholders, and identify areas for improvement for future events.

Requirements

Proven experience in conference planning and project management, preferably in the scientific or academic community. UAE experience is a must. o Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines. o Excellent communication and interpersonal skills, with the ability to collaborate effectively with scientists, sponsors, vendors, and internal teams

About the company

Aswaar Consulting is a professional services firm founded in 2014 and specializing in business and financial advisory. Our key service lines are Assurance, Business Process Outsourcing and Support Services, Tax Compliance, and Corporate Finance. Our partners come from rich professional backgrounds in the big four audit firms, banking, and the manufacturing industry. Each partner brings decades of expert experience to ensure high-quality advice to our clients.