Job Description

Job Summary / Purpose
The incumbent will be responsible for directing company-wide estimating & tendering and all associated activities related to tender preparation and submittal.
Role & Responsibilities

• Establish and implement "best practices" and focus on continuous improvement in the bidding and estimation process.
• Study, analyze, and evaluate tender documents from a technical, commercial, and risk management perspective to identify risk factors, ensure compliance with relevant standards, and inform the overall bid decision.
• Develop comprehensive bid strategies, including win themes, competitive analysis, and pricing models, to maximize bid success rates.
• Prepare detailed and accurate project cost estimates, including direct and indirect costs, based on the bill of quantities, scope of work, material/equipment/workforce requirements, and subcontractor/supplier quotations during the tendering phase.
• Write clear, concise, and compelling technical and commercial proposals that effectively communicate value proposition and meet client requirements.
• Liaise with the Procurement department to manage the tendering process, negotiate with approved vendors/suppliers and subcontractors, and optimize costs (pre/post tender).
• Finalize the overall bid package, ensuring accuracy, completeness, and alignment with strategic objectives, and present it for management review and approval.
• Provide all necessary project clarifications/information upon project award to the Project Manager, including the approved project budget, detailed scope of work, key assumptions, and contractual rights/remedies considered during tendering.
• Conduct a thorough handover meeting with the Operations team to ensure a smooth transition from the bid phase to project execution, including a detailed review of the project scope, budget, schedule, key performance indicators (KPIs), and any specific client requirements or challenges.
• Generate weekly tender status reports, highlighting progress on concerned tenders, and identify any potential issues or delays.
• Prepare and generate monthly progress reports, highlighting tender wins/losses (indicating reasons), for management review and verification.
• Advise management in determining types of projects to bid, bid strategies, techniques, and market trends.
• Evaluate subcontractor and vendor proposals, ensuring they meet quality, safety, and cost requirements.
• Review final estimate packages for accuracy, completeness, and competitiveness prior to formal submission.
• Participate in pre-bid meetings, site visits, and corporate/client presentation meetings as required.
• Ensure historical data, including cost information, bid strategies, and lessons learned, is accurately documented and archived on each quoted project to improve future bidding.
• Maintain databases of standard material costs, labor rates, equipment costs, and various market pricing models to ensure accurate and up-to-date estimations.
• Manage and monitor the performance of direct reports (if applicable) and provide guidance and support as needed.

• Bachelor's Degree in Engineering (Civil/Mechanical).
• Expert knowledge of estimating strategies and techniques, facilities management contracts and UAE standards and regulations.
• Good in building client-vendor relationships

• Good in mathematics with strong analytical skills and attention to detail.
• Possesses relevant technical knowledge and should be comfortable using various computer programs.
• Excellent communication skills both verbal and written
• Excellent time management and organization skills
• Ability to maintain good, healthy and professional client relationships
• Ability to provide leadership for continuously improving the process for estimating

• Minimum five (5) years estimation and tending experience in a large organization particularly in facilities management industry.
• Experienced in analyzing the estimates and identification of anomalies to ensure accuracies are verified.
• Additional experience in FIT-OUT, Energy, Infrastructure.
• Experienced in market surveys / analysis and establishing contracts.