Objective

• Provide direct support to the Managing Director and Operations Director

• Provide excellent administrative support to the regional/local project team
• Work collaboratively and effectively as part of a regional team
• Ensure all corporate compliance tasks are scheduled and completed on time

• Deliver focused business support as identified and required

Requirements

• Experienced in supporting senior leadership personnel
• Experience of providing a high quality and efficient administration service
• Team player with ability to work autonomously

• Ability to communicate at all levels with a positive, pro-active approach

• Experience of working under pressure and meeting deadlines

• Good knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel and PowerPoint)

Responsibilities

Working as part of a regional admin team picking up requests/tasks from a regional inbox including:

• Working with travel team to book travel and hotel accommodation including rail / flights / cars etc. Scheduling itineraries for senior personnel.

• Support with obtaining travel visas and other requirements
• Diary and correspondence management for senior personnel
• Providing necessary support in human resourcing and managing the recruitment process.
• Follow up and coordinates with human resources departments for team member acquisitions.
• Work with travel team to book external venues and handling logistics including liaising across other businesses and with external suppliers
• Ensuring all corporate compliance tasks are scheduled and completed on time \xe2\x80\x93 including chasing up mandatory training and timesheets

• Arranging meetings - inviting attendees, booking rooms, catering and preparing/circulating document packs
• Support with IT arrangements for new starters
• Help coordinate / compile / format regular reports
• Printing & binding documents / contracts
• Support to Bid Team with document formatting, CV formatting, collating case studies
• Ad-hoc administrative duties
• Reporting of IT or FM issues
• Ordering office stationery / PPE

The Individual

• Great interpersonal skills (tact, integrity, confidentiality, patience and ability to get on well with all levels of staff, team player)

• Proactive, organised and efficient
• Able to pre-empt actions required and act accordingly
• Able to keep calm under pressure and when working to often demanding deadlines.
• Flexibility to deal with changing priorities and tasks
• Discretion when exposed to confidential information
• Ability to pick up corporate systems quickly
• Willingness to develop personally in role

Additional Information

• Based in Dubai office or some working from home depending on Senior Leadership requirements.
• Full time \xe2\x80\x93 45 hrs per week (open for discussion on flexibility of hours)
• Some travel to KSA may be required

Worker Type Employee

Job Type Regular

At AtkinsR\xc3\xa9alis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

SNC-Lavalin