Job Title : Department Administrator - Business Support

Core Beliefs:

• Euro Mechanical is aligned with the Vision of Abu Dhabi and its core commitment to building a sustainable, diversified, high-value-added economy. We wish to encourage this commitment throughout the company.
• Understand, identify with and promote Euro Mechanical brand beliefs-Proficient, Reliable, Collaborative and Integrity.
• Commitment to Euro Mechanical Codes of Ethics and Business Conduct and promoting the same to all employees.
• Maintain and contribute to the Company philosophy of Continuous Improvement, taking ownership of your job function and continually seeking to review and improve these functions.

Basic Function:

• Business Support Administrator is responsible for managing the centralised sales mailboxes, CRM data administration support, executing prequalification & general registration activities, and contracts administration; Support in the overall continuous process improvement.

Responsibilities:

• Develop extensive comprehension and procedural knowledge of the following as critical factors to the business support function.

• Euro Mechanical\'s CRM Process and related tools
• Euro Mechanical\'s business lines, products & services and organizational structure.
• ADNOC Pre-qualification process

• Determine appropriate registration strategies and systems for populations of concern to meet standards for registration and to enhance the management of operations - consult with SME if required
• Evaluates requirements including but not limited to reviewing and processing a variety of documents such as Legal documents, financial, capabilities, technical and QHSE - consult to SME if required
• Review the requests and applications submitted by the principal for registration; coordinate site survey at the principal premises as required and assesses their capabilities; make recommendations to obtain approvals and advise principals of any possible improvements in their capabilities submission.
• Provide day-to-day support to EMEC and principal in relation to qualified Contractor / Vendor workgroups/product groups; reply to suppliers\' queries and provide help desk support for the e-Registration system. Coordinate registration activities between EMEC employees and users of SAP Ariba or clients portal to ensure standardisation and consistency of data and its use;
• Ensure the inactivation/ suspension of registration based on EMEC and/or principals\' performance results as requested by customers.
• Follow-up with the reviewer of EMEC/partners\' application to ensure that their comments are received on the respected date of the pre-qualification process; this is one of the e-registration KPIs.
• To attend meetings called by the ADNOC group of companies or/and other customers related to supplier registration and prequalification if required;
• Coordinates meetings with the principals if required
• Follows up on contracts, including but not limited to preparing amendments, cancellations, extensions and claims, obtaining management\xe2\x80\x99s approval and keeping current files for all contracts.
• Responsible for verifying that all required internal/external approvals are obtained before any external commitment is signed.
• Support the maintenance of the Customer Relationship Management system database, assisting in the continuous improvements in acquiring & maintaining the accuracy of data.

Personal Attributes:

• Strong written, verbal, and interpersonal communication skills
• Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organisation
• Adaptability to special projects and/or support to various business units as required
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)

Desired Qualification:

• 3- 5 years of relevant experience.

Competencies:

• Collaborates, Communicates Effectively, Courage, Composure, Customer Focus, Decision Quality, Directs Work, Drives Engagement, Situational Adaptability, Strategic Mindset, Instils Trust, Optimises Work Processes, Business Insight,

Self-Development

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Euro Mechanical