Job Description

We are seeking a proactive and detail-oriented Administrator with a strong background in Dubai

real estate industry

to manage and coordinate all administrative operations related to

property development, broker support, and regulatory documentation

. The ideal candidate will bring experience in handling DLD/RERA submissions, project documentation, and CRM coordination, ensuring efficient communication across departments and with external stakeholders.

Key Responsibilities

Documentation & Records Management

Maintain organized digital and physical records of project files, contracts, permits, drawings, correspondence, and NOCs. Ensure timely retrieval, secure storage, and compliance of sensitive documents with regulatory requirements. Create and maintain project folders, trackers, and logs for development timelines and key milestones. Registration onboarding process from Signing the SPAs to issuance of initial sales contract and title deed

Client & Broker Support

Act as the key liaison for post-sale client engagement, handling inquiries related to contracts, payments, and property documents. Coordinate with brokers, clients, and internal teams to ensure accurate and timely processing of deals. Prepare and submit client-related documents to authorities including

DLD, RERA, DEWA, and Dubai Municipality

.

Government & Regulatory Coordination

Prepare and submit documentation for approvals, permits, and NOCs with government and semi-government entities. Track submission statuses and proactively follow up on pending approvals. Ensure all real estate transactions and processes meet UAE legal and regulatory standards.

Administrative & Operational Support

Assist Development Managers with report formatting, presentation preparation, meeting scheduling, and drafting minutes of meeting (MoMs). Generate regular reports on project progress, authority approvals, NOC issuance, and documentation KPIs. Input and update project details, contract statuses, and submission logs in internal systems or development portals.

Internal Coordination

Liaise with Legal, Finance, Sales, and Procurement departments to streamline documentation flow and ensure compliance. Schedule and coordinate meetings, site visits, and project presentations with consultants and stakeholders. Support the coordination and preparation of marketing and project-related documents such as masterplans, brochures, and handouts.

Office Administration

Monitor and replenish office supply inventory specific to development operations. Manage document delivery, courier coordination, and material distribution to project sites or internal teams. Handle incoming calls, emails, and internal communication in a professional and confidential manner.

Education

Bachelor's Degree in Business Administration, Real Estate, or a related field

Experience

Minimum 10 years, 15+ years in administrative or coordination roles within the Dubai real estate or property development industry

Regulatory Knowledge

Familiar with DLD, RERA, DEWA, and Dubai Municipality processes

Technical Skills

MS Office Suite (Excel, PowerPoint, Word), CRM systems, document control platforms

Language

Fluent in English (written and verbal); Arabic is an advantage

Core Competencies

Exceptional organizational and multitasking skills Strong written and verbal communication Ability to manage confidential information with discretion High attention to detail and accuracy Proactive, solution-oriented, and deadline-driven Client service mindset with a collaborative team approach
Job Type: Full-time

Pay: AED10,000.00 - AED15,000.00 per month

Language:

Arabic (Required)
Expected Start Date: 30/07/2025