Job Description

Administrative Coordinator - DP World - Dubai, UAE
Position Overview
The Administrative Coordinator role at DP World in Dubai supports senior management and departmental operations through structured administrative support, coordination, reporting, and office management. This position plays a key role in ensuring smooth daily operations within a large-scale logistics and supply chain environment.
Job Details
Country: UAE
City: Dubai
Industry: Logistics and Supply Chain
Function: Administrative Support
Salary: 7000-9000 monthly (Market estimated)
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Key Responsibilities

• Provide full administrative and secretarial support to senior managers, including calendar management, meeting coordination, travel arrangements, and document preparation
• Prepare agendas, circulate meeting materials, record minutes, and track action items for departmental meetings and forums
• Screen, prioritize, and route emails, calls, and correspondence to ensure timely responses and follow-ups
• Assist in preparing departmental reports, KPI reviews, budget inputs, and performance summaries for management review
• Create, maintain, and update databases for internal and external stakeholders while ensuring accurate document archiving
• Review departmental documentation for accuracy, compliance with company standards, and adherence to procedures
• Act as a coordination point between internal teams, external partners, clients, and visitors
• Track departmental projects, update progress logs, and support timely completion of deliverables
• Support organization of special projects, events, and internal initiatives

Ideal Profile

• Bachelor's degree in business administration, management, commerce, or a related discipline
• Minimum three years of experience in administrative, secretarial, or coordination roles within a large organization
• Strong organizational, communication, and stakeholder coordination skills
• Ability to manage confidential information with accuracy and discretion
• Experience working in structured, policy-driven corporate environments

Skills Set

• Advanced MS Office skills including Word, Excel, PowerPoint, and Outlook
• Working knowledge of Oracle Fusion, MAXIMO, or similar enterprise systems
• Report preparation, data management, and documentation control
• Office administration and coordination
• Communication skills in English; Arabic language skills are an advantage

Why Join Us

• Work with a global leader in logistics and supply chain operations
• Exposure to large-scale, complex business environments
• Opportunity to support strategic operations within an internationally recognized organization
• Inclusive, diverse, and professional workplace culture
• Long-term career growth within DP World's global network

About the Company
DP World is a leading global logistics and supply chain organization headquartered in Dubai, operating across ports, terminals, marine services, logistics, and technology. With a workforce of more than 115000 employees across multiple continents, DP World connects businesses and markets worldwide through integrated trade solutions, innovation-driven operations, and a commitment to making global trade more efficient and sustainable.
Job Title Administrative Coordinator - DP World - Dubai, UAE
Administrative Coordinator - DP World - Dubai, UAE
Position Overview
The Administrative Coordinator role at DP World in Dubai supports senior management and departmental operations through structured administrative support, coordination, reporting, and office management. This position plays a key role in ensuring smooth daily operations within a large-scale logistics and supply chain environment.
Job Details
Country: UAE
City: Dubai
Industry: Logistics and Supply Chain
Function: Administrative Support
Salary: 7000-9000 monthly (Market estimated)
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Key Responsibilities

• Provide full administrative and secretarial support to senior managers, including calendar management, meeting coordination, travel arrangements, and document preparation
• Prepare agendas, circulate meeting materials, record minutes, and track action items for departmental meetings and forums
• Screen, prioritize, and route emails, calls, and correspondence to ensure timely responses and follow-ups
• Assist in preparing departmental reports, KPI reviews, budget inputs, and performance summaries for management review
• Create, maintain, and update databases for internal and external stakeholders while ensuring accurate document archiving
• Review departmental documentation for accuracy, compliance with company standards, and adherence to procedures
• Act as a coordination point between internal teams, external partners, clients, and visitors
• Track departmental projects, update progress logs, and support timely completion of deliverables
• Support organization of special projects, events, and internal initiatives

Ideal Profile

• Bachelor's degree in business administration, management, commerce, or a related discipline
• Minimum three years of experience in administrative, secretarial, or coordination roles within a large organization
• Strong organizational, communication, and stakeholder coordination skills
• Ability to manage confidential information with accuracy and discretion
• Experience working in structured, policy-driven corporate environments

Skills Set

• Advanced MS Office skills including Word, Excel, PowerPoint, and Outlook
• Working knowledge of Oracle Fusion, MAXIMO, or similar enterprise systems
• Report preparation, data management, and documentation control
• Office administration and coordination
• Communication skills in English; Arabic language skills are an advantage

Why Join Us

• Work with a global leader in logistics and supply chain operations
• Exposure to large-scale, complex business environments
• Opportunity to support strategic operations within an internationally recognized organization
• Inclusive, diverse, and professional workplace culture
• Long-term career growth within DP World's global network

About the Company
DP World is a leading global logistics and supply chain organization headquartered in Dubai, operating across ports, terminals, marine services, logistics, and technology. With a workforce of more than 115000 employees across multiple continents, DP World connects businesses and markets worldwide through integrated trade solutions, innovation-driven operations, and a commitment to making global trade more efficient and sustainable.
Post Details
Job Start Date
Salary from 7000.00
Salary to 9000.00
Number of Vacancies 1
Location -
Location City Dubai
Desired Candidate's Profile
Gender No Preference
Nationality
Candidate Current Location

Skills Required