Job Description

Job Title: Administrative Assistant / Secretary (Female Only)

Location: Abu Dhabi

Employment Type: Full-time

Experience Required: Minimum 3 years in administrative or office management roles

Job Summary:

We are looking for a hard-working, fast-learning, and detail-oriented Administrative Assistant / Secretary to support day-to-day office operations and ensure efficient coordination between office and site locations. The ideal candidate will be proactive, organized, and capable of managing multiple administrative and clerical tasks under pressure in a dynamic environment.

Key Responsibilities:

Manage front desk and greet visitors in a professional manner

Answer and direct phone calls, take messages, and respond to inquiries

Schedule and coordinate meetings, appointments, and travel arrangements

Maintain organized filing systems (both electronic and physical)

Prepare and edit correspondence, reports, and other official documents

Handle confidential information with discretion

Monitor office supplies and place orders as needed

Assist in preparing regularly scheduled reports

Support management and other departments with administrative tasks

Coordinate between two office locations as required

Requirements:

Female candidates only

Currently residing in Abu Dhabi (preferably near Al Seef Village)

Minimum of 3 years of relevant administrative or office support experience

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Good command of English (written and spoken)

Strong organizational and communication skills

Ability to multitask, prioritize, and work independently

High level of professionalism and discretion

Preferred Skills:

Familiarity with office management systems and procedures

Customer service mindset

Strong time management and problem-solving abilities

Knowledge of administrative workflows in office-site environments is a plus

Salary & Benefits:

Salary will be discussed during the interview and is based on experience

Professional, stable, and supportive work environment

Job Type: Full-time