Job Description

Administrative Assistant / Receptionist
Location: Dubai, UAE
Work Hours: 9:00 AM - 6:00 PM, 5 days a week
Salary Range: AED 5,000 - AED 6,000 per month (commensurate with experience)
About the Role
We are seeking a professional, friendly, and organized Administrative Assistant / Receptionist to be the first point of contact for our company. This role is crucial in creating a positive impression for our clients and visitors while providing efficient administrative support to ensure the smooth day-to-day operation of our office. The ideal candidate is a proactive multitasker with excellent communication skills.
Key Responsibilities
Front Desk & Reception:

• Greet visitors, clients, and employees in a warm and professional manner.
• Manage the reception area, ensuring it is tidy and presentable.
• Answer, screen, and forward incoming phone calls promptly and courteously.
• Receive, sort, and distribute daily mail/deliveries.

Administrative Support:

• Provide general administrative support to teams (e.g., scheduling, photocopying, filing, data entry).
• Assist in the preparation of reports, presentations, and correspondence using MS Office.
• Maintain office filing and record-keeping systems, both electronic and physical.
• Coordinate meetings and manage conference room bookings.
• Assist with travel arrangements and expense reporting as needed.
• Monitor and manage office supplies inventory; place orders when necessary.

Communication & Coordination:

• Serve as a clear communication link between staff, clients, and external partners.
• Handle basic inquiries and direct them to the appropriate person/department.
• Ensure effective communication of office policies and procedures to staff.

Requirements & Qualifications

• Proven Experience: Minimum of 1-2 years of experience in an administrative, front office, or receptionist role.
• Technical Skills: High proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Soft Skills:
• Exceptional verbal and written communication skills in English.
• Strong organizational and time-management abilities with a keen attention to detail.
• Professional demeanor and a positive, customer-service-oriented attitude.
• Ability to handle multiple tasks simultaneously and work effectively under pressure.
• Personal Attributes: Reliable, punctual, presentable, and a true team player.

Preferred Qualifications (Advantageous)

• Proficiency in Arabic language.
• Candidates with familiarity with the regional (UAE/GCC) business environment.

What We Offer

• A competitive salary within the advertised range.
• A stable, full-time role in a professional office environment.
• Opportunity to be an integral part of a growing team.
• Standard benefits as per UAE labor law.

Skills Required