Experience of projects in oil/gas/engineery industries mandatory
Compile and maintain rotation schedule for the project. Review related supplier Invoices - hotel,etc Book flights & mycab arrangements Book Hotels and visa arrangements Collate time sheets Compile and maintain employee matrix to include list of insurances, along with separate spreadsheet to track visa status Coordinate for the inclusion and deletion of members. Petty cash Provide corporate support for typing, filing, photocopying, scanning, faxing, editing etc. Organize for general office supplies - stationery etc provide administrative support in the preparation of tender and contractual submission to various customers Update employee training recordsCouriers/Mails/Faxes Update office phone directory/extension list Sort out travel Invoices with job numbers Attached supporting costs and provide summary Assist in General accounting and administration duties Compile and maintain mobilisation / utilisation schedule Ensure Sales handover form is received prior to mobilisation of jobs Responsible for collating travel costs and 3rd party costs where relevantProvide day to day administrative support which includes all travel arrangements, visa processes, trainings, certification, FTWs, insurances prior to mobilization. Administer HR-related documentation, such as passport and visa copies, training certificates, CV and other related admin documentation. Maintain Leave Register and supporting leave forms Calculate Manhours, Headcount, Sick Leaves etc Prepare HR Induction packages for new joiners Maintain demob checklist and ensure smooth exit process of leavers including visa cancellation Liaise with PRO for all local processes and ensure compliance of local laws etc Responsible for collating consultant monthly timesheets Assist with setting up office leases and other branch registration requirements as requested Responsible for execution of engineers mobilisations - Flights hotel visa training