Job Description

Administrative Assistant
Location: Jumeirah, Dubai
We are a dynamic and growing company seeking a highly organized and proactive Administrative Assistant to join our team in the heart of Jumeirah, Dubai. This role is central to ensuring the smooth and efficient operation of our daily administrative and operational functions.
Key Responsibilities:
You will be the backbone of our office operations, with duties including:
Administrative & Operational Support:

• Manage day-to-day administrative tasks and office coordination.
• Maintain accurate inventory records and conduct regular stock checks.
• Assist with the coordination of content shoots, including scheduling and logistics.
• Handle incoming and outgoing deliveries, courier management, and tracking.

Client & Data Management:

• Accurately update and maintain records in our CRM system.
• Prepare and manage client documentation with a high level of discretion.

Finance & Supplier Coordination:

• Provide support to the finance department with basic administrative tasks.
• Serve as a key point of contact for suppliers, managing communication and fostering positive relationships.

Qualifications & Experience:
Essential:

• 1-3 years of proven experience in an administrative or operations role.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Strong verbal and written communication skills.
• Proficiency with CRM software and operational tools.

Preferred:

• Previous experience within a luxury retail, fashion, or high-end consumer goods environment.
• Familiarity with specific tools such as Lightspeed, Xero, or WooCommerce is a significant advantage.

Personal Attributes:

• Proactive, detail-oriented, and a keen problem-solver.
• Professional demeanor with a service-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information.

Skills Required