Job Description

Administrative Assistant / Administrator (Admin)
Overview:
An Administrative Assistant provides crucial clerical and organizational support to ensure an office or department runs smoothly. They handle a wide variety of tasks, including scheduling, communication, record-keeping, and project support, serving as the informational and operational hub for their team.
Key Responsibilities:

• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer, screen, and direct phone calls; greet visitors.
• File and retrieve documents and maintain both electronic and hard copy filing systems.
• Coordinate office supplies inventory and place orders as needed.
• Handle confidential and sensitive information with discretion.
• Organize meetings, including arranging catering, preparing agendas, and taking minutes.
• Assist in the preparation of regularly scheduled reports.
• Support other staff with various administrative tasks as required.

Qualifications & Skills:

• High school diploma required; associate's or bachelor's degree in Business Administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Professional demeanor and a customer-service orientation.

Skills Required