On behalf of our well established multi-national client we are recruiting an Administration Assistant/Assistant to Managing Director. 30% handling and assisting the Managing Director\'s Office (Travel Management, diary and bookings). 70% assisting HR and Administration Manager for office operation.
Qualifications and Requirements:
Minimum 5 years experience in a similar function Bachelor\'s Degree graduate Excellent MS Office 365 knowledge Good IT knowledge (SAP and Sharepoint are preferred) Knowledge of visa requirements from various countries Coordinating business trips, flight and hotel bookings. Prepares Employment contracts, Residency Visa and etc. (DSO portal) Maintaining HR files and monitoring records of the company, i.e. lease agreements (cars, IT equipment and others), expiration of registration Processing of insurances (health, public and property liability, workmen\'s compensation, property) includiing maintaining digital records through SAP.
Industry Construction & Engineering
Location United Arab Emirates
Minimum Experience 5 Years
Minimum Education Requirement Bachelor\'s Degree
: HR Administration Assistant/Assistant to the Managing Director (previous experience in a similar role is essential) Location: Dubai (UAE) . REPORTING Report to HR and Administration Manager & dotted line to Managing Director
QUALIFICATIONS and REQUIREMENTS Minimum 5 years\xe2\x80\x99 experience in similar function
Bachelor\xe2\x80\x99s Degree graduate
Well versed in MS Office 365 programs
Strong follow-up skills and structured
Good System knowledge (SAP, SharePoint or similar tools)
Good time management
Knowledge of visa requirements from various countries (business trips)
Fluency in English (verbal and written)
Team Player and collaborative
Multi-tasking
Additionally you will be: Highly confidential An excellent multi-tasker Self-Motivated Able to work independently. Self-confident Highly discreet Supportive Collaborative A team player Respectful Familiar with working in a multi-cultural environment Familiar with working at an executive level Experienced working in a highly structured environment
KEY JOB RESPONSIBILITIES Handling and assisting the Managing Director\xe2\x80\x99s Office (Travel Management, diary and bookings). Assisting HR and Administration Manager for office operation
Maintains Personnel HR files.
Travel Coordinator and handles business trip flight and hotel bookings. Supports employees on related visa applications.
Maintaining Memos, Circulations, Maintenance and Legal Contracts,
Prepares Employment Contracts, Residency Visas etc. (DSO portal)
Process of insurances (health, public and property liability, workmen\xe2\x80\x99s compensation, property) including maintaining digital records through SAP
Leave and Business trip management.
Coordinating with the PRO\xe2\x80\x99s daily operation
Maintaining and monitors records of company lease agreements (cars, IT equipment and others) expiration of registration
Any other tasks that might be required related to Administrative matters.
Acts as deputy for IT key user and Administrative Assistant (Accounts)
Coordinate internal and external events, arrange catering, hotels etc.