Job Description

We are looking to hire an Admin & Sales Coordinator -UAE

Key Responsibilities:

Quotation Management:

Verify and submit all sales quotations to clients and partners accurately and in a timely manner.

Inquiry & LPO Handling:

Acknowledge and respond to all incoming client inquiries and LPOs promptly, ensuring they are tracked and updated efficiently.

Task Prioritization & Delegation:

Prioritize daily tasks and allocate responsibilities among the team for smooth execution and timely completion.

Daily Reporting:

Review daily activities with the General Manager every morning and evening to ensure alignment and progress tracking.

Issue Escalation:

Highlight any unattended or unresolved issues and maintain them on the pending list for prompt resolution.

Office Management & Professional Conduct:

Uphold office discipline, maintain a clean and professional environment, enforce the company's code of ethics, and ensure sufficient office supplies and resource coordination at all times.

Client & Manufacturer Coordination:

Schedule and manage meetings with clients and manufacturers. Submit requested documentation promptly and follow up as required.

Attendance & HR Coordination:

Submit daily attendance to HR. Address and report any late arrivals or attendance discrepancies in coordination with the HR department.

Branding & Identity Compliance:

Ensure all employees are using updated company materials including profiles, presentations, email signatures, and business cards. Report any deviations to the General Manager.

Marketing Collateral:

Coordinate the timely creation and distribution of weekly flyers, newsletters, and other marketing materials as per schedule.

Sales Support & Operational Oversight:

Support the verification and timely completion of sales forecasts, procurement updates, delivery schedules, and job file reviews.

Internal Support & Team Assistance:

Address any special requests from team members promptly and ensure proper internal support.

Training & Development Coordination:

Plan and coordinate training programs and align schedules with the HQ team well in advance to ensure smooth execution.

Skills & Qualifications:

Strong organizational and time-management skills Excellent communication and coordination abilities Attention to detail and ability to prioritize tasks effectively Proficiency in MS Office tools (Excel, Word, Outlook) Experience in a similar coordination or operations role is preferred

Work Location:

Dubai Silicon Oasis, UAE

Job Type: Full-time

Application Question(s):

What is your salary expectation ? Marital Status * Notice Period