Job Description

Admin Executive
Location: UAE (Specific city/emirate can be added)
Job Type: Full-Time
Position Overview:
We are looking for an experienced Admin Executive with substantial UAE experience. The ideal candidate will be the backbone of our day-to-day administrative and operational functions, ensuring smooth and efficient office operations. You will play a critical role in supporting multiple departments within the group, requiring excellent multitasking abilities, sharp attention to detail, and a thorough understanding of business practices in the UAE.
Key Responsibilities:
Administrative Management:

• Manage and coordinate executive schedules, appointments, travel arrangements, and meetings.
• Prepare, edit, and format correspondence, communications, presentations, and other documents.
• Maintain an efficient filing system (both electronic and physical) for easy retrieval of documents.
• Handle incoming and outgoing communication, including mail, email, and phone calls, with professionalism.
• Ensure the office environment is well-maintained and supplies are adequately stocked.

Operational Support:

• Provide comprehensive administrative support to various departments within the group of companies.
• Assist in the coordination of inter-departmental activities and events.
• Support in basic HR administrative tasks such as maintaining employee records, leave tracking, and onboarding support for new hires.
• Liaise with vendors, suppliers, and building management as needed.
• Assist in the preparation of operational reports and summaries.

Compliance and Documentation:

• Ensure all administrative processes comply with company policies and UAE regulations.
• Assist in the renewal of company licenses, visas, and other government-related documents (experience with Tas-HEEL, PRO portals, etc., is a plus).
• Maintain strict confidentiality of all sensitive company and employee information.

Qualifications and Experience:

• Mandatory: Minimum of 4 years of proven experience as an Admin Executive, Administrative Assistant, or similar role within the UAE.
• Preferred: Experience working in a group of companies or a multi-departmental organization.
• Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Must be able to create high-quality presentations and detailed spreadsheets.
• Skills:
• Exceptional organizational and time-management skills.
• Impeccable attention to detail and a commitment to accuracy.
• Strong verbal and written communication skills in English (Arabic is an advantage).
• Ability to work independently, prioritize tasks, and solve problems proactively.
• High level of discretion and professionalism.
• Availability: Must be currently available in the UAE and able to join on short notice.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work in a professional and fast-paced environment.
• Career growth opportunities within a leading group of companies.

Skills Required