Job Title: Accounts Payables

Job Code: 214/002/240

Location: Dubai

Salary: AED 4,500 - AED 6,000 + Company Visa + Medical Insurance + Annual airfare allowance + Gratuity as per law + Bonus (at Management\'s discretion)

Industry: Trading - Fragrance & Cosmetics

Job Responsibilities:

- Preparation and submission of Purchase orders as per the agreed price and payment terms with the vendors.

- Prepare and maintain PO analysis report for all work in progress PO\'s and vendors ledger reconciliations.

- Verification and recording of vendor invoices for operations, shared services, and projects. Ensure the three-way matching of invoices, Purchase Orders, and Delivery note/work completion are performed for each vendor invoice recording. Coordinate with internal and external stakeholders for clarifications/non-compliant invoices and supporting documents.

- Ensure that document retention policy is duly complied regarding all payments, costs, including but not limited to purchase orders, invoices, delivery note/work completion certificates, and claim forms for petty cash payments.

- Maintain prepaid expenses and provision registers and record monthly prepaid and provision journals in the system.

- Reconciliation of the forex difference in GLs and posting journals to settle the forex difference.

- Flag and clarify any unusual invoice items/ prices/ payment terms/ any abnormal cost in comparison with approved PO or agreed services cost.

- Weekly preparation of bills payable based on credit terms and fund position with prior management approval.

- Preparation of weekly and monthly vendor aging reports and Retention Payable workings.

- Monthly Closing GLs related to VAT and Accounts Payables.

- Prepare monthly group bank reconciliation statements.

- Correspondence with vendor inquiries related to Accounts Payable and VAT function with prior approval of the immediate manager.

- Coordination with finance manager for monthly, quarterly, and annual financial reports preparation.

- Perform other responsibilities associated with this position or assigned by the management.

Job Requirements:

- Multi-currency & Cross Currency transaction handling experience must require ( USD, GBP, EURO, CNY, AED, and INR)

- Proficient in Tally ERP system, MS Office, and the Internet.

- Minimum 3 years of accounts payable and general accounting experience.

- Must have experience working in the trading industry.

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