Job Description

Accounts Payable (Vendors) Accountant - Odoo

Department

Finance / Accounting

Company

Abu Hayan National Est. (Contracting)

Job Purpose

To manage the full

vendor (suppliers) accounting cycle

in

Odoo

, ensuring accurate posting of supplier invoices, proper project/analytic allocation, timely payments, reconciliations, and reliable AP reporting in accordance with company policies and applicable tax requirements.

Key Responsibilities (Vendor File + Odoo)1) Vendor Master Data Management

Create and maintain vendor records in Odoo (legal name, registration details, VAT/tax info, bank details, payment terms, currency). Ensure vendor documentation is complete and properly archived (contracts, quotations, bank letters, certificates, approvals). Coordinate with Procurement to validate vendor eligibility, classification, and performance notes.
2) Procure-to-Pay (P2P) Processing

Review Purchase Orders, contracts, and supporting documents before invoice entry. Record supplier invoices in Odoo and correctly link them to PO / Receipt (if applicable). Validate quantities, unit prices, discounts, VAT/tax, and posting accounts. Allocate costs to the correct

Project / Analytic Account / Cost Center

as per internal rules. Process debit/credit notes and resolve invoice discrepancies.
3) Payments & Settlements

Prepare vendor payment schedules based on due dates and approved invoices. Create and record vendor payments in Odoo (subject to approvals and authorization limits). Track and settle vendor advances/prepayments and ensure proper clearing. Follow up with vendors on outstanding items and payment confirmations.
4) Reconciliation & Controls

Perform bank and vendor reconciliations in Odoo and maintain clean AP ledgers. Monitor AP Aging, overdue invoices, and blocked/unapproved invoices; follow up to close gaps. Support monthly closing: accruals (if required), AP confirmations, and reconciliation reviews. Ensure compliance with approval workflows and segregation of duties.
5) Reporting & Coordination

Produce periodic AP reports: vendor balances, AP aging, unpaid invoices, payments made, cash forecast related to vendors. Coordinate closely with Procurement, Projects/Site Teams, Stores/Receiving, and Finance to ensure documentation completeness and correct postings.
Authorities (As per Company Policy)

Create/update vendor records within assigned role permissions. Enter and validate vendor invoices in Odoo. Prepare payment requests/batches (payments released only after required approvals).
Qualifications & Experience

Diploma/Bachelor's degree in Accounting, Finance, or related field.

2-5 years

experience in Accounts Payable;

contracting/construction

experience is preferred. Practical experience with

Odoo Accounting + Purchase

(strong advantage). Knowledge of VAT/tax requirements relevant to Oman transactions (as applicable).
Required Skills

High attention to detail and strong document checking (PO, GRN/receipts, contracts, invoices). Strong follow-up skills and ability to manage multiple vendors/projects simultaneously. Good Excel skills and ability to generate reports from Odoo. Professional communication with vendors and internal stakeholders. Ability to work under deadlines (payment runs, month-end close).
Key Performance Indicators (KPIs)

Accuracy rate of posted vendor invoices (low error/return rate). Average cycle time from invoice receipt to posting and approval. On-time payment performance vs due dates and approved schedules. AP Aging accuracy and timely reconciliation completion. Month-end closing compliance (AP reconciled and supported on time).
Job Type: Full-time

Pay: RO250.000 - RO350.000 per month

Application Question(s):

* How many years worked on Odoo ERP system?