Job Description

Overview:

The Accounts Payable (AP) Accountant is responsible for the timely and accurate processing of vendor invoices and payments. This role ensures compliance with company policies and financial procedures, maintains strong vendor relationships, and upholds accurate financial records.

Core Responsibilities

Invoice Processing

Review and verify invoices for accuracy, completeness, and approval. Ensure invoices comply with company policies and procedures. Code invoices to appropriate general ledger accounts. Enter invoices into the accounting system.

Payment Processing

Prepare and process vendor payments on time. Reconcile vendor statements and resolve discrepancies. Ensure timely payment to maintain strong vendor relationships.

Vendor Management

Maintain up-to-date vendor records, including payment terms and contact details. Handle vendor inquiries and resolve disputes promptly. Foster positive and professional vendor relationships.

Financial Record Keeping

Maintain accurate and current financial records. Prepare and reconcile monthly accounts payable reports. Assist in month-end and year-end closing processes.

Compliance

Ensure adherence to tax laws and accounting regulations. Follow internal control procedures and company policies.

Additional Responsibilities

Research & Analysis

Investigate and resolve invoice discrepancies. Analyze vendor performance and recommend cost-saving strategies.

System Support

Stay current with accounting software and system updates. Assist in software upgrades and process improvements.

Required Skills and Qualifications

Technical Skills

Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle). Strong command of Microsoft Excel (formulas, pivot tables, etc.). Understanding of general ledger accounting principles.

Soft Skills

High attention to detail and accuracy. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Ability to prioritize, multitask, and work both independently and in a team.

Education & Experience

Associate or bachelor's degree in accounting, Finance, or related field (preferred). 2-3 years of experience in accounts payable or a similar accounting role. Proven accuracy and efficiency in invoice and payment processing.
Job Type: Full-time

Experience:

* Accountant (payable): 2 years (Required)