Job Description

We are seeking a detail-oriented and organized Accounts Payable Accountant to join our finance team. In this role, you will be responsible for managing and processing company expenses, vendor invoices, and ensuring accurate and timely payments. The ideal candidate will have strong organizational skills, attention to detail, and a good understanding of accounting principles.

Key Responsibilities:

Invoice Processing:

Review, verify, and process vendor invoices for payment.

Ensure that invoices are accurate, complete, and supported by appropriate documentation.

Match invoices with purchase orders and delivery receipts.

Resolve discrepancies and issues with vendors regarding invoice details.

Payment Processing:

Prepare and process payments to vendors, ensuring timely and accurate payments.

Manage payment runs (e.g., checks, wire transfers, ACH payments) in accordance with company payment schedules.

Monitor accounts for any past due payments and follow up accordingly.

Record Keeping:

Maintain accurate records of all accounts payable transactions.

Post journal entries for accounts payable to the general ledger.

Reconcile vendor statements and resolve any discrepancies in account balances.

Ensure all documentation and records are filed in accordance with company policies and compliance standards.

Expense Reporting:

Process employee expense reports and ensure compliance with company policies.

Ensure timely approval of expenses by department heads before payment processing.

Track and report any non-compliance with company expense policies.

Vendor Relations:

Develop and maintain relationships with key vendors, ensuring positive communication and resolution of payment-related issues.

Address and resolve any vendor inquiries related to payment status or account discrepancies.

Reconciliations:

Perform monthly reconciliation of accounts payable to ensure accuracy and completeness.

Reconcile company credit card statements and process payments accordingly.

Financial Reporting & Analysis:

Assist with month-end and year-end closing processes.

Provide accounts payable data and reports to management as requested.

Help prepare reports related to cash flow, outstanding payables, and aging analysis.

Compliance & Audit Support:

Ensure compliance with company policies, accounting standards, and tax regulations.

Assist with internal and external audits by providing requested accounts payable records and documentation.

Process Improvement:

Identify opportunities for process improvements and assist in streamlining the accounts payable workflow.

Maintain up-to-date knowledge of best practices and changes in accounting regulations.

Required Qualifications:

Education: Associate's degree in Accounting, Finance, or related field (Bachelor's degree preferred).

Experience: 3+ years of experience in accounts payable, bookkeeping, or a related accounting role.

Skills:

Strong understanding of accounts payable processes and accounting principles.

Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, Sun system) and Microsoft Excel.

Excellent attention to detail and organizational skills.

Strong problem-solving abilities and ability to resolve discrepancies efficiently.

Effective communication skills and ability to work in a team environment.

Ability to prioritize tasks and meet deadlines.

Job Type: Full-time

Job Type: Full-time