Job Description

This role is typically geared toward

Management Accounting

, providing internal financial insight to help Facility Managers and senior leadership make strategic decisions about spending, budgeting, and cost control to enhance operational efficiency.

Key Responsibilities of an FM Accountant

The accountant's duties are vital for translating operational activities into financial performance metrics.

1. Cost & Expense Management

Job Costing/Project Accounting:

Accurately track and allocate

direct costs

(labor, materials, subcontractor fees) and

indirect/overhead costs

(supervision, insurance, utilities) to specific maintenance work orders, projects, or individual client contracts to determine true profitability.

Asset Tracking:

Manage the financial records for

Fixed Assets

(e.g., HVAC systems, generators, specialized equipment), including depreciation schedules, capital expenditure (CapEx), and operational expenditure (OpEx).

Invoice & Vendor Management:

Oversee the

Accounts Payable (AP)

process for all facility-related invoices, ensuring contractor billing aligns with contracts and purchase orders (POs).
2. Budgeting and Forecasting

Budget Development:

Collaborate with the Facility Management team to prepare comprehensive

annual operating and capital budgets

for the entire portfolio or individual sites.

Variance Analysis:

Regularly analyze budget-to-actual results, investigate significant variances, and report findings to management, recommending cost-saving strategies.

Forecasting:

Develop multi-year financial projections for maintenance, repairs, energy costs, and required upgrades.
3. Financial Reporting & Analysis

Reporting:

Prepare specialized financial reports that go beyond standard financial statements, such as:

Cost per Square Foot/Meter:

To benchmark performance across different properties.

Maintenance Spend vs. Budget.

Contract Profitability Analysis

(especially for FM service providers).

KPI Development:

Define and monitor Key Performance Indicators (KPIs) relevant to facility costs, such as

Return on Assets (ROA)

and

cost reduction percentages

.
4. Technical and Compliance

Utility Accounting:

Monitor, process, and analyze utility billings (electricity, water, gas) to identify consumption trends and support energy efficiency initiatives.

System Integration:

Work extensively with specialized

Computerized Maintenance Management Systems (CMMS)

or

Integrated Workplace Management Systems (IWMS)

, such as

Yardi

or

Planon

, which often integrate with the core accounting system.

Compliance:

Ensure all financial transactions adhere to internal controls, government regulations (like tax laws), and Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS).
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month