Job Description

About Anuvu For over a decade, our clients in aviation and maritime have used our technology-driven products and services to keep their passengers entertained and connected to the things they love, from anywhere in the world. Brands such as Southwest Airlines, Norwegian Cruise Lines, Emirates and Celebrity Cruises have trusted us to provide solutions from high-speed broadband internet to movies, television and games. Our team of global experts take pride in providing clients what they need today while creating a strategic road map for tomorrow through reliable, scalable, and affordable content and connectivity solutions designed to meet the ever-changing technology needs of our clients' passengers and guests. Be Part of the Movement Anuvu is embarking on a new chapter with a new story to tell. As one of the leading providers of high-speed connectivity and entertainment solutions for worldwide mobility markets, we deliver what customers need today, while remaining flexible and future-focused. Role Summary The Workspace Operations Coordinator is a fundamental role that serves as the first point of contact for our Global Workforce and is a key member of the People Services team. Location: Dubai, United Arab Emirates Remote Options: on site. What You'll Be Doing

• Provide professional customer service responses to inquiries from employees, vendors, and visitors in a timely manner.
• Process and coordinate secure access for specific offices; ensuring employees, clients, vendors, and other guests safely access our offices.
• Maintains general office supply inventory and orders supplies as necessary for specific workspaces and workforce.
• Responsible for making sure all communal office areas are clean and stocked accordingly.
• Support People Services team with Finance related administrative tasks such as processing PO's and invoices, vendor set up and payment follow up.
• Responsible to submit Residence Visa applications on AXS portal.
• Responsible for Record Management for UAE Master Data & other WSO SharePoint Folders
• Responsible for all deliveries and shipping requests in specific locations, liaison with logistics.
• Assists Executive Management in maintaining multiple calendars, communicating, and prioritizing requests.
• Responsible for Record Management coordination with on-site/off-site storage for specific locations.
• Conduct Health & Safety risk observations, supporting Manager with Risk Assessments and Fire Life Safety programs
• Assist People Service Managers with administrative tasks and projects as requested.
• Coordination of travel arrangements, internal/external meeting events, and visa/passport requests with the Travel Department.
• Consistently maintains a clean, organized, and professional presence in the office and virtually.
• Post and share information with the workforce on company intranet, shared drives, and social sites

Expectations

• Dependability: The employee can be depended on to work independently at the agreed upon schedule and to complete work in a timely, accurate, and thorough manner.
• Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
• Relationships with Others: The employee works effectively and relates well with others Including superiors, colleagues, and individuals inside and outside the Company.
• Physical Requirements: While performing the duties of this job, the mobility for the employee regularly requires sitting, frequent near vision use for reading and computer, lifting, stooping, bending, stretching, walking, standing, pushing, pulling, reaching and other physical exertion.
• The employee is regularly required to talk and hear.
• Lifting and/or carrying of up to 25 lbs.

What We're Looking For

• 3+ years of over all relevant work experience
• Bachelor's Degree preferred in Human Resources, Business Administration, or related field
• Technology/Entertainment Industry Experience preferred
• High Customer Service capabilities
• Respect for Discretion and Confidentiality
• Knowledge of Finance and Accounting processes
• Familiarity with Facilities, Security, and Health & Safety
• Thorough in communications and follow-up
• Excellent organizational skills and multi-tasking capabilities
• Creative and outside the box thinker
• Positive attitude and sense of humor

This Might Be the Right Place if You....

• Are a team fit; can help advance our global, inclusive culture
• Are self-starter who likes to roll up your sleeves and take initiative with minimal direction
• Can think about tomorrow, while getting your work done today
• Are a collaborative team player; primary audience will be internal teams
• Are curious and open to learning and finding new solutions
• Are able to provide and accept feedback in a constructive manner
• Are organized, have strong communication skills, and do whatever it takes to get things done

The Benefits of Working Here A career with Anuvu is a unique opportunity to grow your knowledge and skills within a casual culture that thrives on collaboration and innovation. In addition to a providing an outstanding work environment, we offer competitive benefits including medical, dental, vision, and more! Advanced | Agile | Applied Anuvu is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Due to COVID, our interviews are now done in a safe environment using online platforms like Zoom and Microsoft Teams. Let Innovation Move You. BackShare Job Type: Full-time