Job Description

Schedule: Full-time OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas and harmonized with the United Nations country team. DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

. Arranges administrative requirements for the country office including visa and protocol arrangements, pouch management, fleet management records, assets maintenance and office running operations. . Receive, screen and distribute incoming and outgoing correspondence. Make searches, provide background and prepare drafts of correspondence of non-technical nature. follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries. . Maintain filing systems and ensure easy accessibility and retrieval of records. . Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of administrative nature. . Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers. . Support the organization of meetings, video/teleconferences, workshops, seminars, etc, including typing of documents, presentations, lists of participants. prepare photocopies and files, travel requests, letters of invitation, reservation of meeting rooms and hotel accommodation. Provide secretarial support during meetings. . Take notes at meetings and provide informal interpretation/translation when required . Make necessary arrangements for field visits and duty travel of staff in the unit, consultants and visiting missions. Arrange for ticket and hotel reservations, security clearances, and initiate the travel requests in GSM. . Draft contractual documentations and submit different transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments. . Correspond with suppliers to complete the data needed for the creation of Supplier Form in GSM . Using GSM, support and initiate aspects of the implementation of country activities, funds for Programme budget levels and financial expenditures, according to the approved country workplan. . Replace support staff, and perform other related duties including provision of support to other areas of work and teams as required REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by secretarial/administrative training. Desirable: University degree in business administration or related field is an asset. Training in administrative, office management practices, Financial practice, or project administration would be an additional asset.

Experience

Essential: At least three years of relevant secretarial/ administrative experience Desirable: Experience in in general administration and support areas in another UN/international organization would be an advantage.

Skills

. Ability to plan, organize, coordinate and implement inputs from several sources. . Time management and stress management skills. . Knowledge of WHO rules, manuals, practices, procedures. . Filing and organizational skills. . Ability to draft standard correspondence. . Ability to maintain good working relationships with staff, experts and visitors. . Knowledge of Event Management . Working knowledge on budgets and financial transitions is an asset

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic. Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.) . Very good knowledge of Microsoft Office applications. . Ability to operate Enterprise Resource Planning (ERP)/Oracle systems an asset. REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at KWD 10,648 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level. Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated. 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections. 3- Your experience records are properly entered with elaboration on tasks performed at the time.

Enhanced WHO Global Competency Model:

Only candidates under serious consideration will be contacted. A written test may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. For information on WHO's operations please visit: WHO is committed to workforce diversity. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.