Job Description

Job Title Team Assistant

Description

About You We are currently looking for a Team Assistant Operations to provide full support to the following departments: Commercial, Medical, Marketing, Market Access, and Regulatory Affairs as well as to have an overview over on-going business projects and processes. Your tasks and responsibilities will include, but are not limited to: Commercial support * Coordinate with the sales team for the logistics of round table meeting

• Ensure completion and archiving of post event documents
• Update sales on monthly basis
• Track commercial expense vs budget
• Track sales monthly analysis Vs Budget

Medical support * Consolidation of all medical activities in MENA

• Preparation and documentation of all educational grants for HCP sponsorships to national/international conferences
• Management of medical virtual activities: platform, speaker agreement
• Management and contracting of third-party agreements/MSA for medical activities: advisory boards, medical projects
• Ensure completion and archiving of post medical event documents

Marketing support * Support tracking medico-marketing expenditure Vs Budget

• Coordinate local and international events / meetings; including logistics, catering, equipment needs, ex-ternal dinners and related tasks
• Consolidation of all marketing activities in MENA
• Preparation and documentation of all sponsorships to national/international conferences
• Management and contracting of third-party agreements/MSA for marketing activities: promotional pro-jects
• Ensure completion and archiving of post marketing event documents

Other support * Contract management - prepare speaker agreements, consultancy agreements, service agreements and confidentiality agreements for third parties.

• Coordinate local and international events / meetings; including logistics, catering, equipment needs, visi-tor accommodations, external dinners and related tasks
• Review & validate invoices before transfer to Finance
• Support a compliance-based culture in Middle East Affiliate
• Record the transparency data for the MENA region

You bring with you the following knowledge and experience: Minimum Requirements: * Computer skills and ability to use the company database, Microsoft Word, Excel, PowerPoint

• Fluent in English, Arabic is a plus
• University degree in Business Administration or any equivalent
• Min 2 - 5 years' experience as Assistant, Office management role
• Experience in an international environment

Preferred Requirements: * Pharma experience

• International environment

You lead by example and actively demonstrate the company core values. You communicate details clearly and accurately, both orally and in writing. You possess a high level of discretion, taking a proactive approach to identifying service support, information flow and process, ensuring to resolve all issues appropriate. You show reasonable flexibility regarding working hours and can work in an efficient and structured way, setting priorities according to needs. You demonstrate a service-oriented approach to all activities; you are willing to learn new approaches and adapt to change, then we would very much like to hear from you.

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