Job Description

Job Title Sr Accounts Assistant

Description

Responsibilities:

• Generate and dispatch financial documents and check that financial entries created in the accounting system are backed by adequate supporting documents.
• Release the credit buffer to clients, whose payments have been received on a periodic basis, updating the system with the temporary limit in order to facilitate further business. In unclear or ambiguous cases, contact the respective Credit Controller with suggestions for approval to release the credit buffer.
• Generate supplier cheques for signature by relevant authority based on appropriate supporting documents after checking if approvals and authorizations are in line with the Company policy as per Authorities Manual.
• Check documentation to identify deviations from set accounting procedures and practices on payments, receipts, accruals, prepayments, recoverable and advances reporting results to immediate supervisor for appropriate action.
• Log invoices in the system upon receipt in the correct supplier account and obtain further certification to enable invoices to be processed promptly. Identify invoices to be returned to the supplier where information is inadequate.
• Perform allocation and a basic level of reconciliation based on predefined parameters for various clearing accounts, debtor, creditor, petty cash, reimbursement, deduction and accrual accounts so that all transactions are appropriately and accurately booked in the correct accounts
• Update the financial system with complete and accurate details to enable generation of invoices, payment voucher, receipts and other financial documents and entries on time.

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