Job Description

Communication

Internal Communication:

o Internal Customers


Legal Department Supplier Management team PuG Technical Expert (Pillar Resource) Demand Analyst Procurement Execution & Expediting (Vessel / Non-Vessel) team

Purpose:

o To coordinate, collect, discuss, manage and pool the related PuG information / data in order to contract the spend


To finalize contracts Coordinate with the SM team to provide timely feedback to assist in the evaluation and development of the suppliers. Coordinate with the relevant PuG Technical Expert to address the relevant PuG requirements for the related Pillar(s) Coordinate and assist the Demand Analyst to ensure that the relevant PuG's Demand / Procurement is developed and implemented / reflected in the contracting activities / tasks. Actively coordinate with the PE team to identify pooling opportunities for drawing out related PuG contracts / Commercial agreements

External Communication:

Suppliers


Contractors

Purpose:

o To commercially negotiate and manage supply arrangements for strategic equipment and other goods and services


To define pricing, commercial terms and conditions of contracts ensuring the provision of the right level of service, quality and innovation whilst reducing the total cost of ownership (ToCo)

Occupational Health & Safety and Environment

Accountability:

Are accountable for their acts and omissions.

Responsibility:

To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:

To stop work if they think the work is unsafe.

Education & Professional Qualification:

Bachelor's Degree in Engineering, Business Administration or equivalent preferably with an accredited Procurement / Supply chain related certification

Professional Experience:

o Minimum 5 years in Procurement in key positions such as strategic sourcing / PuG management


Relevant shipping industry experience preferred Sourcing experience preferred

Geographic Experience:

Corporate / Strategic Procurement, Commercial Negotiations, Contract Management

Computer Skills:

Computer literate (Word/ Excel/ Power-point, MS Project, MS-Visio)

Language Skills:

Fluent in English


Arabic Preferable

Market/Industry/Functional Knowledge:

Strong knowledge of local and international Procurement laws and procedures related to contracting


Strong knowledge of Procurement techniques, procedures and policies Strong knowledge of sources of supply, market trends and pricing practices Strong Negotiation skills

Key Roles & Responsibilities

o Record and consolidate Requirement identification from various Departments / Pillars


Manage overall interactions with Pillars to establish and consolidate needs and costing in consistency across the relevant PuG (s) Lead development and execution of sourcing strategies and implementation plans for all PuG-related acquisitions Develop Procurement plans and schedules consistently across managed PuGs Coordinate the qualification of suppliers to be involved in the tender process to ensure that business is not conducted with the black listed vendors and the list of the same is updated in coordination with the Supplier Management function at all times. Develop RFIs, RFPs, with PuG technical expert (Pillar Resource) consistently across managed PuGs Develop and execute negotiation strategies and ensure all PuG related acquisitions are properly negotiated Develop technical and commercial evaluation of bids in-line with the SP&CM and / or Tender policies and procedures Organize and participate in negotiations / renegotiations with preferred/short-listed suppliers and agree on contract with suppliers. Ensure proper contract management across assigned PuGs Ensure implementation of policies and processes related to the Procurement Plan in within PuGs in scope of domain Prepare governance interactions with Pillars for all decision milestones across the SP&CM / Tender process for assigned PuGs Assist in supplier relationship management in collaboration with Supplier Management team Coordinate with Supplier Management (in conjunction with partner functions, e.g. Procurement Execution, Quality, Logistics, Finance, etc.) in order to shortlist and finalize the best suppliers and guarantee an optimum supply chain. Coordinate with the Demand Analyst to seek opportunities to pool requirements with usage patterns for current and forecasted needs and consult with Manager SP&CM for identified opportunities Coordinate with internal customer, suppliers, Legal department and the Tender Committee in the process of initiating, negotiating and finalizing / formalizing the contractual / commercial agreements so as to ensure Milaha gets the best products, materials and services at the most competitive prices and most favourable terms and conditions, and guarantee the availability of the right materials, products and services, in the right quantity, as and when and wherever they are needed respectively Maintain record of Contract performance and deviations and ensure that all the Contract related documentation is upto date, current, complete and available at all times In conjunction with the SM team, maintain regular contact with internal / external interface partners to recognize developments (in market, demand, etc.) and exert influence accordingly. Monitor expiry of existing contracts/agreements and initiate, in good time, process related to the renewal of these agreements so as to ensure business continuity; seek feedback from supplier management on the contract performance and update records for renegotiations Ensure that the relevant policies, procedures for the department and the Strategic Procurement & Contract Management function are followed and opportunities to optimize the same are highlighted on a regular basis. Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards Work safely at all times, protecting the health and safety of everyone in the workplace Perform other job-related duties as assigned.

Education & Professional Qualification:

Bachelor's Degree in Engineering, Business Administration or equivalent preferably with an accredited Procurement / Supply chain related certification

Professional Experience:

o Minimum 5 years in Procurement in key positions such as strategic sourcing / PuG management


Relevant shipping industry experience preferred Sourcing experience preferred

Geographic Experience:

Corporate / Strategic Procurement, Commercial Negotiations, Contract Management

Computer Skills:

Computer literate (Word/ Excel/ Power-point, MS Project, MS-Visio)

Language Skills:

Fluent in English


Arabic Preferable

Market/Industry/Functional Knowledge:

Strong knowledge of local and international Procurement laws and procedures related to contracting


Strong knowledge of Procurement techniques, procedures and policies Strong knowledge of sources of supply, market trends and pricing practices * Strong Negotiation skills