Job Description

Role Purpose:

Keep track of all documents related to each project while making sure they're accurately and properly documented, filed and stored in its' management system.

Key Accountabilities:

Maintain, track, and control all project-related documents such as incoming/outgoing correspondences, drawings, technical submittals, inspection reports, and meeting minutes. Prepare and submit project documentation, including Pre-Qualification, Site Condition Surveys, Snag Reports, Incident Reports, PRS, KPIs, Risk Assessments (RA), Method Statements (MS), HSE Reports, Progress Reports, and Work Completion Reports. Manage and issue critical project documents like NFC (Notice for Commencement), RFI (Request for Information), CVI (Confirmation of Verbal Instruction), RFM (Request for Material), and Site Instructions. Record and distribute documents such as MIRs (Material Inspection Requests), WIRs (Work Inspection Requests), and other technical correspondences. Set up and maintain a centralized filing system (electronic and hard copies) for easy retrieval of documents. Prepare, log, and update registers for all incoming and outgoing transmittals, drawings, RFIs, letters, and other project communications. Follow up with internal teams and subcontractors on pending documents and approvals to ensure timely closure of open items. Coordinate with clients, consultants, and subcontractors to submit documents and obtain necessary approvals. Regularly backup project documents and maintain an archiving system for final project handovers. Support the Project Close-Out Process by compiling necessary documentation as per project requirements. Assist in obtaining permits, regulatory approvals, and NOCs in coordination with the concerned departments.

Qualifications, Experience, Knowledge & Skills:

Exceptional level of computer literacy in Windows - Word, Excel, Cloud Document Management Systems Good communication skills in English, Urdu / Hindi, and Arabic are an advantage Bachelor's Degree or Diploma Minimum of 3 years of Document Control / Management experience. Ability to operate individually with supervision. Solid interpersonal, written, and communication skills.
Job Type: Full-time

Application Question(s):

Do you have relevant experience as a Site Admin/ Document Controller in a construction or related projects? What is your salary expectation? * What is your notice period?