Job Description

We are hiring Site Administrator or Document Controller to join our team.

Key Responsibilities:

1. Document Management

Receive, log, and distribute Civil & MEP drawings, material submittals, method statements, shop drawings, RFIs, and other project documents. Maintain an organized and up-to-date document control system (both electronic and hard copies). Ensure all documents follow the correct numbering, revision control, and formatting standards.

2. Civil & MEP Project Documentation

Track the status of Civil & MEP submissions (HVAC, Electrical, Plumbing, Firefighting, ELV, etc.). Coordinate with Civil & MEP engineers for timely submission and resubmission of documents. Update and maintain logs for MEP technical documents, correspondence, and consultant comments.

3. Distribution & Coordination

Distribute approved drawings, specifications, and technical documents to the relevant site teams and subcontractors. Maintain a clear record of who received what document and when. Coordinate with consultants, main contractors, and subcontractors regarding document submissions and approvals.

4. Quality & Compliance

Ensure all documentation complies with project standards, contractual requirements, and company quality procedures. Support QA/QC and MEP teams with documents required for inspections, audits, and testing. Assist in preparing documentation packages for handover (MEP O&M manuals, as-built records, test certificates).

5. System & Reporting

Use EDMS (Aconex, Procore, Asite, Primavera Contract Management, or company system) for uploading, tracking, and workflow management. Generate weekly and monthly document status reports for project management. Maintain backup and archive systems to ensure document security and retrieval.

Qualifications & Experience

Diploma or Bachelor's degree in Administration, Engineering, or related field.

2-5 years of experience as a Document Controller in Civil or MEP construction projects

. Strong knowledge of Civil & MEP project documentation (HVAC, Electrical, Plumbing, Firefighting). Proficiency in MS Office, PDF editors, and Electronic Document Management Systems (Aconex/Procore/etc.). Good understanding of construction drawings and technical documentation. Strong organization, communication, and time-management skills.
Job Types: Full-time, Permanent

Application Question(s):

Are you available to join immediately ? * What is your current salary?