Petrofac is currently looking to recruit an Emirati Senior Secretary to be based in Sharjah, UAE.

What we do

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world\xe2\x80\x99s leading energy companies.

We design, build, manage and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility, they need.

Equal Opportunities

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

Petrofac is striving to develop a diverse and inclusive culture where everyone can contribute. We encourage everyone to apply, especially those individuals who form part of underrepresented groups. Applications are also welcome from candidates who want to discuss flexible working or job-sharing requests.

Scope of Responsibilities

Provide secretarial assistance and coordinate with office support requirements in answering enquiries,
organizing travel arrangements, meetings, drafting business correspondences and other ad-hoc administration
duties. May also exercise considerable judgment and discretion at routine tasks.

Primary Duties

\xef\x81\x93 Assist in organizing schedule for meetings and maintain allotments for the conference room. Coordinate
arrangements for refreshments. Record minutes of the meetings and keep a clear record of the activities
\xef\x81\x93 Organize travel arrangements and correspondences for those attending interviews. Reschedule existing
appointments as appropriate
\xef\x81\x93 Answer all enquiries and incoming routine mails. In accordance with the instructions, direct mails to relevant
disciplines.
\xef\x81\x93 Prepare PowerPoint presentation and compile reports. Perform a variety of information gathering and
administrative assistance assignments like updating CV insertions, etc. Acts as a the Custodian of
documents pertaining to reimbursable expenses, manpower mobilizations details etc.
\xef\x81\x93 Type, issue , distributes and file faxes ,letters ,reports ,emails internally. Follow jointly in tracking man
power mobilization charts .
\xef\x81\x93 Perform related duties as and when directed by Direct Supervisor.

Minimum Requirement

A recent graduate holding a High School diploma or an equivalent qualification, with a maximum of three years of relevant experience.

Additional Information

Petrofac