Job Description

Job Summary:

The Senior Property Admin will provide high-level administrative and operational support to the Property Management Department, ensuring smooth day-to-day operations of property portfolios. This role requires strong organizational skills, attention to detail, and the ability to manage multiple stakeholders including tenants, vendors, and internal teams.

Key Responsibilities:

Oversee and manage daily administrative operations of the Property Management Department. Support property managers with scheduling, reporting, documentation, and tenant communications. Maintain and update property records, contracts, licenses, and related documentation. Prepare and monitor budgets, invoices, payment processing, and expense tracking. Coordinate maintenance requests, service providers, and inspections for multiple properties. Assist in tenant onboarding, lease agreements, renewals, and terminations. Draft correspondence, memos, and reports for internal and external stakeholders. Ensure compliance with company policies, regulatory requirements, and legal obligations. Train, mentor, and supervise junior administrative staff within the department. Streamline administrative processes, implement best practices, and maintain operational efficiency.

Qualifications & Skills:

Bachelor's degree in Business Administration, Management, Real Estate, or related field. Minimum of 5 years of administrative experience, preferably in real estate or property management. Strong knowledge of property management operations and real estate documentation. Excellent organizational, planning, and multitasking abilities. Proficient in MS Office (Word, Excel, Outlook) and property management software. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented, proactive, and capable of problem-solving independently.
Job Types: Full-time, Permanent