About the Company

ADNOC L&S is a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC\xe2\x80\x99s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

About the Job

Organizes, administers and coordinates office operations and procedures in the assigned Directorate to ensure organizational effectiveness and efficiency. Designs and implements office policies, establishes standards and procedures, reviews and approves supply requisitions and maintains office equipment. Performs specializedsecretarial, stenographic and general administrative duties in assigned Director\xe2\x80\x99s office.

Key Accountabilities

Organizes and coordinates office operations and procedures to ensure organizational effectiveness andefficiency in the assigned Directorate. Provides office management services, including maintaining officeservices and efficiency and maintaining office records.

Designs and implements office policies, establishes standards and procedures, reviews and approves supply requisitions and maintains office equipment.

Carries out reception duties at assigned office. This includes making appointments for the Director,receiving visitors and directing them to the Director\xe2\x80\x99s office. Answers and makes telephone calls, receives and relays messages, etc.

Takes dictation and transcribes materials from shorthand.

Types, proof-reads and distributes a variety of materials, such as letters, memoranda, reports, telexes,statements and tabulations. This includes entering, amending and retrieving information, and performing security copying and archiving of documents.

Files correspondence and other materials. Maintains files and other records for assigned office.Establishes and improves own filing system. Makes requisitions, maintains and distributes office stationery and supplies.

Compiles or coordinates the compilation of data and prepares in the form of consolidated Directorate reports. Drafts letters from brief notes or oral instructions as required. Prepares routine correspondence for the Director. Screens outgoing correspondence before signature of supervisor.

Makes arrangements for conference room meetings and may attend to take minutes as directed. This includes arranging visual aids, refreshments, etc.

Performs other similar or related duties as assigned, such as handling mail, preparing and dispatching invitations for social functions, circulating correspondence and periodicals, as directed, etc.

Minimum Requirements

Diploma in Business Administration or equivalent

6 years of experience in office management / administration, secretarial fields.

Relevant professional certification or training

About the Company

ADNOC L&S is a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC\xe2\x80\x99s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

About the Job

Organizes, administers and coordinates office operations and procedures in the assigned Directorate to ensure organizational effectiveness and efficiency. Designs and implements office policies, establishes standards and procedures, reviews and approves supply requisitions and maintains office equipment. Performs specializedsecretarial, stenographic and general administrative duties in assigned Director\xe2\x80\x99s office

Job Specific Accountabilities (Part 1)

• Organizes and coordinates office operations and procedures to ensure organizational effectiveness andefficiency in the assigned Directorate. Provides office management services, including maintaining officeservices and efficiency and maintaining office records.
• Designs and implements office policies, establishes standards and procedures, reviews and approves supply requisitions and maintains office equipment.
• Carries out reception duties at assigned office. This includes making appointments for the Director,receiving visitors and directing them to the Director\xe2\x80\x99s office. Answers and makes telephone calls, receives and relays messages, etc.
• Takes dictation and transcribes materials from shorthand.
• Types, proof-reads and distributes a variety of materials, such as letters, memoranda, reports, telexes,statements and tabulations. This includes entering, amending and retrieving information, and performing security copying and archiving of documents.

Job Specific Accountabilities (Part 2)

• Files correspondence and other materials. Maintains files and other records for assigned office.Establishes and improves own filing system. Makes requisitions, maintains and distributes office stationery and supplies.
• Compiles or coordinates the compilation of data and prepares in the form of consolidated Directorate reports. Drafts letters from brief notes or oral instructions as required. Prepares routine correspondence for the Director. Screens outgoing correspondence before signature of supervisor.
• Makes arrangements for conference room meetings and may attend to take minutes as directed. This includes arranging visual aids, refreshments, etc.
• Performs other similar or related duties as assigned, such as handling mail, preparing and dispatching invitations for social functions, circulating correspondence and periodicals, as directed, etc.

Minimum Requirements

• Diploma in Business Administration or equivalent
• 6 years of experience in office management / administration, secretarial fields.
• Relevant professional certification or training

ADNOC