Job Description

Job Purpose

To organize and coordinate all fleet sales administration formalities to facilitate fleet and leasing transactions in a timely and cost effective manner which meets the set standards and customers' satisfaction

Essential Roles and Responsibilities

Functional Roles and Responsibilities

Follow up and collect payment from customers. Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment and outside work. Ensure ratification of sales documentation for adherence to company policy. Prepare Lease contracts and arrange to get approval from Customer, GM & Finance. Verify all documents are in order and release VCC for registration. Coordinate with GRO for registration and also arrange insurance and salik for lease vehicles. Monitor the daily vehicle delivery and ensure timely invoicing of the same. Ensure timely submission of bank deal documents to F & I and credit invoices to customers. Ensure monthly invoices for lease charges, traffic fines, salik and miscellaneous charges and arrange to submit them to the lease customers. Ensure trade-in process and documentation is completed for buy back & return of lease vehicles as per set standard. Create, update and maintain lease vehicle information in the system. Co-ordinate the showroom request with HR & other departments including maintenance. Coordinate and resolve customer queries and vehicle replacement. Prepare export documents and coordinate with Logistics & Shipping Company. Maintain Fleet Demo Log book and ensure that the Demos are serviced on time. Ensure filing and maintenance of documentation in an accurate and timely manner.

Job Requirements

Education/Certification and Continued Education

Graduate preferably in Commerce


Years of Experience

* 3 - 5 years experience in similar role (administration) having 1 -2 years work experience in automotive industry