Overview

Reporting to the Senior Officer/ Manager, Facilities Management, the Senior Facilities Coordinator is responsible for all aspects of moves of the offices, furniture, and other items. They must coordinate and schedule the timing of all moves. They must serve as facilities\xe2\x80\x99 customer interface They must also supervise the contractors providing the
services, including determining damages.

Responsibilities

• offices and patient rooms and implement these assignments in a coordinated manner.
• Coordinate with Facilities Management Officer Involves ensuring that furniture ordering packages are completed correctly and delivered on time.
• Assist Maintenance Staff in identifying and resolving facility deficiencies which include whether the building systems are operating appropriately, determining whether aesthetic appearances are acceptable and in compliance with the Civil Defense and various health and safety requirements. Evaluating options for correcting problems

or upgrading finishes.

• Assist the Maintenance Staff in supervising the works of the contractors during Plan Preventive Maintenance schedule.
• Responsible for supervising all outsourced staffs. Making sure that they are performing their job properly and in high quality through the Facilities Management Officer Serves as primary contact for all outsourced companies of the facility. Ensure that all contracts are valid and up to date.
• Provides technical support in coordinating facility services in support of the facility events or education.
• Oversee all aspects of general office coordination through the Facilities Management Officer
• Maintain office calendar to coordinate workflow and meetings.
• Maintain confidentiality in all aspects of client, staff, and agency information.
• Interact with clients, vendors, and visitors.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing, and filing.
• Coordinate and maintain records for staff, office space, parking, and office keys.
• Create and modify documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.
• Coordinate meetings and conferences.
• Collect and maintain an inventory of office equipment and supplies.
• Assist with the overall maintenance of the organization and its offices.
• Responsible for the supervision of maintenance staff and housemothers.
• Ensure Weqaya requirement in facility as per the DOH/DHA guidelines Act as an advocate for the vulnerable, challenging poor practice and discriminatory attitudes and behaviour relating to their care.
• Contribute to the wider corporate and organizational development needs as appropriate within the scope of practice.
• Takes responsibility to ensure complaints, concerns, and recommendations are escalated appropriately and documented.
• Are responsible to take action to report incidents, including near misses; to ensure as an organization we learn.
• Adheres to and promotes recommended practice in relation to controlling and preventing infection, by taking all reasonable personal precautions necessary to avoid

any potential health risks to colleagues, residents, families, and visitors.

Qualifications

Required:

• UAE National
• Bachelor\xe2\x80\x99s Degree or Diploma in a relevant field
• 3+ years of career experience in a healthcare facility
• National Examination Board in Occupational Safety and Health (NEBOSH) certificate or equivalent

Mubadala Health