Senior Executive Assistant
Dubai, United Arab Emirates
Job Description
We are looking for a Senior Executive Assistant If you are an honest, hard-working, self-motivated superstar, keep reading. We love to work with hungry individuals with big goals, optimists, and team players who are humble yet confident. Experience is good but a willingness to learn more is priceless. If you are a great communicator and looking for an opportunity, NOT a job, we may just be the perfect fit. Candidates should possess the following: Responsibilities:
- Manage and maintain executive calendars, including scheduling and coordinating appointments, meetings, and travel arrangements.
- Prepare and distribute agendas, minutes, and other relevant materials for executive meetings.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and handle or redirect them as appropriate.
- Draft and edit correspondence, reports, presentations, and other documents for the executive team.
- Conduct research and gather information to support executive decision-making and strategic initiatives.
- Collaborate with other administrative staff to ensure smooth workflow and effective communication within the organisation.
- Coordinate and oversee special projects and initiatives as assigned by the executive team.
- Manage confidential and sensitive information with the utmost professionalism and discretion.
- Anticipate the needs of the executive team and proactively provide assistance and support.
- Prepare and analyse data, reports, and presentations to support executive-level reporting requirements.
- Assist with budget management, expense tracking, and reimbursement processes.
- Maintain organised filing systems, both physical and electronic, to ensure easy retrieval of information.
- Bachelor's degree in business administration, communications, or a related field (or equivalent work experience).
- Proven experience as an executive assistant or in a similar senior administrative role.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools.
- Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Excellent verbal and written communication skills, with the ability to compose professional correspondence and documents.
- High level of professionalism and discretion in handling sensitive and confidential information.
- Strong attention to detail and accuracy in all work performed.
- Ability to work independently, demonstrate initiative, and exercise sound judgment.
- Strong problem-solving and decision-making abilities.
- Flexibility and adaptability to changing priorities and work demands.
- Proven ability to work effectively in a fast-paced and dynamic environment.
- Previous experience supporting C-level executives or senior leadership preferred.
- Knowledge of project management principles and practices is a plus.
- Strong interpersonal skills and the ability to build and maintain positive relationships at all levels of the organization.
- Dubai: Reliably commute or planning to relocate before starting work (Required)
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Job Detail
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Job IdJD1548120
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned