Senior Executive Assistant
Dubai, United Arab Emirates
Job Description
To provide admin and business management support to a large group of bankers. Duties are varied and with varying degrees of complexity. Information is of a confidential nature requiring discretion. There will be regular contact / communication with senior assistants / bankers across many functions within ICM and Citi
- Directly supports a C16 level manager (MD) and supports an entire department (ICM)
- Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents relevant to the running of the ICM business
- Coordinates travel arrangements; prepares and distributes schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and processes invoices through Procure to Pay system
- Processes and follows up on Virtual Requests (internal systems such as CMP, ServiceNow)
- Assists in ad-hoc reports special projects as needed
- Works with ICM teams on all logistical matters including space planning, IT, onboarding (new hire set up) and local infrastructure matters
- Trains, coaches, or guides other administrative staff when required
- Appropriately assesses risk when business decisions are made, demonstrating consideration for the firm\'s reputation and safeguarding Citi, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency
Skills:
- Excellent knowledge of MS Office applications, including use of Outlook as a business tool
- Strong IT skills; experience of internal Citi applications an advantage
- Strong interpersonal skills
- Strong oral and written communication skills
- Attention to detail
- Ability to multi-task effectively and efficiently
- Ability to take unexpected eventualities in their stride, and to cope well under pressure
- Excellent organizational skills, with strong background in managing multiple priorities
- COB Planning, records management an advantage
- Experience of operating in a similar role in a professional services environment
- Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
- Demonstrable experience of working effectively in a high-pressure and challenging environment
Qualifications:
- 5+ years\xe2\x80\x99 experience at senior level within a corporate environment at a senior level
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Job Detail
-
Job IdJD1504608
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationDubai, United Arab Emirates
-
EducationNot mentioned