Job Description

Qualified candidates may send their CV via the link below.

https://portal.myhr724.com/jobs/a606f6e5774fffa1fcb2e16a32dfdee9f5b8ec4d

We are seeking a

Senior Administrative Officer (Immediate Joiner )

with 4 to 6 years experience in the

engineering industry

and a strong background in handling government compliance, office management, and HR support. The ideal candidate must be proficient in dealing with

Abu Dhabi government entities

and engineering-related regulatory processes.

Key Responsibilities & Expectations:

1. Government Compliance & Liaison

Ensure full compliance with

Abu Dhabi government regulations, labor laws, and company policies

. Act as the primary liaison with

TAMM, MOHRE, ADDED, ADAFSA, CICPA, GDRFA, and ICP

for all engineering-related licensing and approvals. Manage visa processing, work permits, and employee documentation through UAE government portals. Handle company and project registrations with relevant authorities, including

Abu Dhabi Municipality (ADM), Department of Energy (DoE), and Civil Defense

.

2. Office & Facilities Management

Oversee

daily office operations

and administrative support for engineering teams. Manage

office leases, renewals, and security clearance procedures

for employees working on government projects. Ensure all office facilities and assets comply with

HSE (Health, Safety & Environment) and industry regulations

.

3. HR & Employee Relations Support

Assist in HR functions, including

onboarding, payroll processing, and visa renewals

for engineers and technical staff. Ensure compliance with

Emiratization policies

and support the recruitment of technical personnel. Maintain accurate records of employment contracts, project assignments, and end-of-service settlements.

4. Engineering Project Administration & Procurement

Oversee

procurement and vendor management

, ensuring compliance with government bidding and contract requirements. Process

engineering permits, trade licenses, and No Objection Certificates (NOCs)

for ongoing projects. Coordinate with suppliers, contractors, and government agencies to

facilitate project approvals

.

5. Scheduling & Coordination

Organize and manage

meetings with government officials, project stakeholders, and regulatory bodies

. Handle

business travel arrangements, transport, and accommodation

for engineers and project staff. Maintain executive calendars and coordinate site visits, compliance inspections, and project reviews.

6. Digital Systems & Documentation

Maintain and update records in

TAMM, MOHRE, ADDED, ADM, and other engineering-related government portals

. Ensure

cybersecurity and confidentiality

of all company and project-related records. Oversee document retention policies and compliance with UAE engineering regulations.

7. Government Audits & Inspections

Prepare and facilitate

labor inspections, workplace safety assessments, and compliance audits

. Ensure all engineering projects meet

HSE, Civil Defense, and Abu Dhabi Municipality standards

. Coordinate with Abu Dhabi regulatory authorities for project approvals and inspections.

Requirements:

Proven experience in administration

within the

engineering or construction

industry in Abu Dhabi. Strong knowledge of

UAE labor laws, engineering regulations, and government licensing processes

. Proficiency in

TAMM, MOHRE, GDRFA, ADDED, ADM, and other digital platforms

. Familiarity with engineering project documentation,

procurement procedures, and compliance standards

. Excellent organizational, communication, and problem-solving skills. Ability to handle confidential information with integrity.

Fluent in English; Arabic is an advantage.

Job Type: Full-time

Pay: Up to AED6,000.00 per month

Application Deadline: 30/04/2025