Senior Admin Assistant
Dubai, United Arab Emirates
Job Description
Senior Admin Assistant - DUB00200
Description
BOMBARDIER Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability, and safety. We are a global organization focused on working together with a team spirit.
Bombardier Aerospace in Dubai is seeking an experienced Administrative Assistant for its office located on Dubai\xe2\x80\x99s Al Maktoum International Airport and reporting to the Regional Vice President & General Manager based in Dubai UAE.
In your role you will, Perform a variety of highly responsible administrative and clerical functions supporting the operations of the business that include but are not limited to the following:
BOMBARDIER Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability, and safety. We are a global organization focused on working together with a team spirit.
Bombardier Aerospace in Dubai is seeking an experienced Administrative Assistant for its office located on Dubai\xe2\x80\x99s Al Maktoum International Airport and reporting to the Regional Vice President & General Manager based in Dubai UAE.
In your role you will, Perform a variety of highly responsible administrative and clerical functions supporting the operations of the business that include but are not limited to the following:
- PA to the Regional Vice President & General Manager, managing the diary, inbox, travel, presentations etc.
- Key contact with the Management Team assisting with their travel requirements when required.
- Act as a liaison for Members of Management in managing email correspondence by responding in writing or verbally, as broadly delegated using independent judgment and experience.
- Assist staff with the Travel approval and travel booking process when required.
- Support the onboarding and induction training for new staff.
- Ensure all supplier and services contracts and associated billing reconciliation process is maintained.
- Follow the Purchase Requisition process and submit requests on a weekly basis, tracking the progress including raising the final request PR on SAP and ordering the relevant goods (following up with the operations manager to ensure the process is completed correctly)
- Ensure that the admin assistant maintains stock levels for stationery, and staff uniforms etc.
- Maintain knowledge of corporate activities to assist in policy, procedures, and administrative matters.
- Have responsibilities that include, but are not limited to, handling confidential and time sensitive material, resolving conflicts by exercising independent judgment within designated scope, and projecting the appropriate professional image of the company.
- Authorize the expenditure of funds within pre-approved levels by the Members of Management, by way of using the corporate Pcard when required.
- Advise and update Members of Management on client, business and/or employee issues.
- Handle routine customer, interdepartmental or personnel matters using independent judgment including acting as a liaison and coordinator on behalf of the Members of Management on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments as delegated by the Members of Management.
- Troubleshoot databases and spreadsheets to standardize processes and eliminate repetitious tasks, for example, programming macros, linking various spreadsheets and/or databases, creating switchboard menus, and assigning security.
- Train other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applications.
- Prepare or edit presentations and communications on behalf of the Members of Management using independent judgment and often with limited general instruction.
- Plan and coordinate logistics for on-site/off-site special events such as business meetings, seminars, and employee training involving multiple areas within assigned department by making necessary arrangements.
- Provide input and recommendations to assist in the development and implementation of internal operating procedures and systems.
- Prepare department-wide mass communications for review of management prior to distribution.
- Perform other similar duties as assigned.
Qualifications
Qualifications As our ideal candidate,
Bombardier is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.
We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you. Join us at https://bombardier.com/en/careers/career-opportunities Your ideas move people
Qualifications As our ideal candidate,
- You have experience of an EA/PA/secretarial role.
- You have people management experience.
- You have a thorough knowledge of company policies and procedures applicable to assigned area.
- You have a thorough knowledge of operational processes and workflow for assigned area.
- You are comfortable administering training to staff.
- You have knowledge of various files and filing system(s).
- You have a thorough knowledge of computerized applications, for example, word processing, spreadsheet, database, and presentation software as required.
- You have a thorough knowledge of auditing expense reports, purchase orders, invoices, and related documents to verify accuracy.
- You possess skills necessary to manage time and prioritize tasks.
- You have the ability to work in a team environment with all staff in Bombardier Aerospace Corporate offices, departments and applicable associated vendors.
- You have the ability to provide direction to other employees as applicable.
- You know to use discretion with customers and staff.
- You have the ability to understand complexity of client relationships and status of accounts for upper management.
Bombardier is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.
We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you. Join us at https://bombardier.com/en/careers/career-opportunities Your ideas move people
Job Secretaries & Administrative Assistants
Primary Location AE-DUB-Dubai
Organization Aerospace
Schedule Full-time
Employee Status Regular
Job Posting 23.03.2023, 4:35:22 AM
Unposting Date 22.04.2023, 6:59:00 PM
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Job Detail
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Job IdJD1517297
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned