JPC - 4977 - Section Head, Coordination and Follow-up
Job Location: Abu Dhabi
Experience:10-15 years
Qualification: Bachelors Degree
Position Type: Contractual
Language Proficiency: Bilingual Job Responsibilities:
Manage and control all administrative activity of the company including but not limited to implementation of sections procedures and management of the administration team members to achieve the desired objectives in terms of deliverables and timelines.
Develop and manage the implementation and update of the section related policy, procedures manual, delegation of company, systems user manuals and standard forms, and ensure compliance across the company and alignment with the companys overall policies and procedures.
Develop and manage the implementation, and update of the sections strategic, budget and procurement, and operational plans ensuring alignment with the department and sectors strategy and objectives, and the companys mission and vision.
Ensure effective cascading of the department and sector strategy and objectives, and the companys mission and vision into the sections strategic, budget and procurement, and operational plans to achieve the companys overall objectives.
Develop the sections Key Performance Indicators (KPIs) in line with the companys overall objectives and ensure individual KPIs are met to improve efficiency and effectiveness.
B. Operations (with sub-headings) Manage the planning and coordination of administrative procedures and systems, and develop ways to streamline processes.
Manage the administrative tasks to ensure coordination in an effective and efficient manner.
Manage the provision of administration support to all employees including but not limited to travel and hospitality, logistics and transportation, mail and filing, meetings, and events, etc., as per the budget, policies, and procedures of the company.
Coordinating with relevant stakeholders to ensure meetings are well organized.
Manage the correspondences including review and follow up of incoming mails, preparation of appropriate responses and convey future to relevant sectors and employees of the company in order to take the necessary measures and ensure to follow up and submit results.
Manage the preparation of related reports, memos, letters etc. and review reports to ensure accuracy of information and timely submission.
Manage the internal databases for all documents and correspondence related to the Office for record keeping and referencing and ensure confidentiality of information.
Manage the effective achievement of assigned section operational goals through effective leadership by setting individual objectives, managing performance within the section, and developing and motivating the team to maximize performance.
Monitor a sections training plan to ensure that the team attends all trainings and development activities required for the role for continuous performance improvements.
Conduct performance evaluation of subordinates against KPIs by monitoring individual performance, reviewing progress reports, recommending corrective actions, and providing overall assessment to support the achievement of the companys overall objectives.
Manage team workload within the section through the appropriate delegation of work.
Motivate subordinates, especially focusing on developing capabilities of UAE National employees, to develop a motivated and high-performance team. '