Job Description

A leading IT company in GCC is looking for an Executive Secretary in Dubai.

Job Title: Executive Secretary (Departmental Coordination & Task Follow-up)

Location:

Dubai

Department:

Executive Secretary

Reporting to:

CEO

Job Purpose:

The Executive Secretary is responsible for supporting senior management by coordinating, monitoring, and following up on tasks across all departments. The role ensures that departmental activities, reports, and deadlines are tracked, updated, and communicated efficiently to maintain smooth operations and effective management decision-making.

Key Responsibilities:

Act as the central point of contact for all departments regarding task updates, progress reports, and follow-ups. Maintain a

task tracking system

to monitor deadlines, pending actions, and deliverables across departments. Regularly follow up with department heads to ensure assigned tasks/projects are on track. Prepare and share

daily, weekly, and monthly progress reports

with management. Assist in scheduling and coordinating meetings between management and department heads. Draft minutes of meetings, highlight action points, and follow up on implementation. Organize and maintain confidential files, records, and documentation. Support management in decision-making by providing timely updates and reports. Ensure inter-departmental communication is smooth and issues are escalated to management when required. Perform additional secretarial and administrative duties as assigned by management.

Key Skills & Competencies:

Strong organizational and multitasking skills. Excellent communication and coordination abilities. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Ability to handle confidential information with discretion. Detail-oriented and proactive in task follow-up. Strong time management and prioritization skills.

Qualifications & Experience:

Bachelor's degree in Business Administration, Management, or related field. Minimum

3-5 years of experience

as an Executive Secretary, Coordinator, or similar role. Experience in task management and inter-departmental coordination preferred. Fluency in English/Arabic/Hindi/Malayalam
Job Type: Full-time

Application Deadline: 24/09/2025
Expected Start Date: 24/09/2025