Job Description

Job Title:

Secretary cum Administration

Location: Green Community DIP 1, Dubai

Employment Type:

Full-Time

Reporting To:

General Manager / Office Manager / Department Head

Job Summary:

We are looking for a highly organized, detail-oriented, and proactive

Secretary cum Administration

professional to support our office operations and management team. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling, communication handling, and ensuring efficient coordination across departments.

Key Responsibilities:

Secretarial Duties:

Manage and maintain executive schedules, appointments, and travel arrangements Draft, format, and print relevant documents, reports, and correspondence Handle incoming and outgoing communications including phone calls, emails, and messages Organize and coordinate meetings, prepare agendas, and record meeting minutes Maintain confidentiality and discretion in handling sensitive information

Administrative Duties:

Ensure smooth daily office operations and support office staff as needed Maintain and update filing systems, records, and databases Manage office supplies, inventory, and equipment maintenance Assist in onboarding new staff and supporting HR-related tasks Coordinate with suppliers, vendors, and service providers

General Support:

Act as the point of contact between management, employees, and external parties Ensure office protocols and company policies are followed Provide general support to the management team and assist with other duties as assigned

Qualifications & Requirements:

Bachelor's degree in Business Administration or a related field (preferred) Proven experience as a secretary or administrative assistant (minimum 2 years preferred) Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Strong organizational and multitasking abilities Ability to handle confidential information with integrity Fluent in English.

Salary Range:

"To be discussed during interview"

Job Type: Full-time

Pay: From AED3,500.00 per month

Expected Start Date: 01/07/2025