Job Description

About the Role

We are seeking a highly organized and detail-oriented

Civil Document Controller

to manage, organize, and maintain engineering and construction documentation for our ongoing development projects. The ideal candidate will ensure all project documentation is accurate, up-to-date, and easily accessible to the project team and stakeholders.

Key Responsibilities

Proven experience in document control, preferably within the construction or civil engineering sector. Oversee the entire lifecycle of documents, from creation and submission to storage and disposal. This includes creating and maintaining document filing and organization systems. Manage and control the flow of civil engineering documents, drawings, and records (both electronic and hard copy). Manage the secure storage of both electronic and physical documents, including data entry, scanning, and photocopying. Ensure that all documentation complies with company and project-specific standards and procedures. Maintain document logs, registers, and filing systems for technical drawings, specifications, and correspondence. Coordinate with engineers, contractors, and project managers to ensure timely submission and receipt of documents. Facilitate document access for employees by logging requests and retrieving files as needed. Assist during external audits by providing necessary documentation. Distribute documents to the correct internal and external parties, such as project teams, clients, and vendors, and confirm receipt. Review documents for completeness and accuracy before distribution. Track document revisions, approvals, and issue status to ensure proper version control. Create document templates and prepare information for distribution. Liaise with team members to ensure documents meet requirements. Manage backups and handle archiving tasks. Support the project team with document retrieval and reporting as required. Maintain confidentiality and security of project information.

Qualifications

Diploma or Bachelor's degree in Civil Engineering, Construction Management, or a related field. Minimum of

3-5 years

of experience as a Document Controller in the

civil/construction industry

. Proficient in document control software (e.g., Aconex, EDMS, SharePoint, Primavera, or equivalent). Strong organizational skills and attention to detail. Excellent communication and coordination skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with ISO standards and project document control procedures.
Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month